Job Description
Murray Recruitment are recruiting a Regional Administrator for our client based in Falkirk.
Role Overview
This is a pivotal role supporting the efficient operation of regional activities within a leading organisation in the specialist construction sector. The successful candidate will act as a key administrative resource, ensuring the smooth coordination across multiple departments while contributing to critical business functions and compliance standards.
Key Responsibilities:
* Support the Regional Manager in overseeing administrative staff across the region.
* Manage and maintain regional contract archives in both paper and electronic formats.
* Assist the Regional Buyer with raising purchase orders for plant and materials.
* Match delivery notes and manage the release of plant invoices.
* Investigate and resolve invoice discrepancies.
* Provide cross-departmental admin support, including report production, site file preparation, COSHH assessments, staff scheduling, and security clearances.
* Maintain and vet the regional approved Sub-Contractor database for compliance.
* Coordinate regional vehicle hire and prepare reports for the Accounts department.
* Liaise with Payroll and Accounts teams to provide regional information as required.
* Support HR and Training teams with recruitment, onboarding, performance management, and staff development.
* Provide cover for administrative colleagues during absences.
* Foster a supportive and collaborative environment within the admin team.
* Ensure high standards of professionalism, integrity, and quality.
* Contribute to health & safety, sustainability, and social value initiatives.
* Undertake additional duties as required to support the wider team.
Skills & Experience:
* Strong knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).
* Excellent organisational and multitasking skills.
* Experience managing or mentoring an administrative team.
* Clear written and verbal communication skills.
* Attention to detail and the ability to work to tight deadlines.
* Collaborative communicator with internal teams and external partners.
* Previous experience in a similar administrative role, ideally within the construction industry.
* A-Level or NVQ Level 3 (or equivalent) qualification.
Offering:
* Competitive salary based on experience.
* Full-time, permanent contract Monday - Friday 9am - 5.30pm.
* 26 days annual leave plus bank holidays.
* Private pension scheme with employer contributions up to 7%.
* Private healthcare and employee assistance programme.
* Life assurance cover.
* Additional paid leave for community involvement.
* Professional development support including training and memberships.
* Cycle to Work Scheme, eye care vouchers, and additional allowances.