Summary
Support the O&M business with a variety of administrative, clerical, logistical and client facing tasks and ensuring smooth day-to-day operations of the teams.
Duties and Responsibilities
1. Coordinate and manage all travel logistics for the Operations & Maintenance (O&M) team, including arranging flights, ground transportation, training sessions, and accommodation, ensuring cost-effectiveness and timely delivery to meet business requirements.
2. Take a leading role in the organisation and execution of a wide range of events and conferences, both internal meetings and external stakeholder engagements, managing all aspects from venue selection to post-event evaluation to ensure successful outcomes.
3. Assist in the induction and onboarding process for new hires, ensuring they are provided with all necessary information, resources, and introductions to integrate effectively into the company culture and operations.
4. Deliver comprehensive administrative support to the team, including managing inventories of personal protective equipment (PPE), maintaining accurate records, and assisting with the preparation and analysis of various operational reports.
5. Provide flexible support across the business, undertaking any additional tasks or duties as required to support team productivity.
6. Manage the company’s vehicle fleet, overseeing the full life cycle of vehicles from acquisition through to disposal. This includes preparing business case submissions for new vehicles, coordinating routine servicing, repairs, and MOTs; managing incident reporting and accident coordination; administering fuel card usage; and liaising with fleet service providers to ensure compliance and cost control.
7. Oversee office facilities management to ensure a safe, well-maintained, and functional work environment, including liaising with external contractors, managing day-to-day maintenance requests, and ensuring compliance with health and safety standards.
8. Support Business Development and Marketing teams by assisting with project coordination, content preparation, event support, and other activities that contribute to the growth and visibility of the company.
9. Assist the Portfolio Management function with day-to-day operational processes, including the preparation and formatting of monthly slide decks, data consolidation, and other administrative tasks to support effective portfolio reporting and management.
Who we’re looking for
Knowledge
10. Office environment and working in a similar environment
11. Knowledge of the solar or renewable energy industry would be an advantage but not essential
Qualifications
12. Minimum of GCSE Qualifications
13. Degree or admin / PA qualification desirable but not essential
Experience
14. Accuracy, speed, proactivity, and an ability to ‘get things done’ are vital
15. An ability to prioritise is key as the ability the manage a broad range of tasks
16. Ability to demonstrate attention to detail
17. Experience of working with a wide range of people
18. Solid IT Skills are required, particularly Outlook, Word, Excel and PowerPoint.
19. Ability to deal with heavy workload
Why you’ll make a great member of the team
Personal qualities
20. Self confidence
21. Positive work ethic
22. Detailed oriented
23. Self-starter with the ability to work independently
24. Office based, flexibility to work from home, but may require more office presence over peak periods
25. Team player
26. Can remain calm under pressure and within a busy environment
Why you’ll want to work for us
Our company is a place where you can be yourself and grow, a place where your ideas and opinions matter.
Be you
We pride ourselves on being an inclusive community, where every individual is valued and treated with respect.
Be responsible
Our culture is driven by our core values. From operating safely to ensuring our solar projects are responsible and promote biodiversity.
Be recognized
Alongside a competitive salary, we offer a variety of benefits including annual bonus, retention bank, health insurance, pension and other local benefits.
Be inspired
Beyond your day-to-day working life at Lightsource bp, there’s a variety of initiatives that will contribute to your own personal development. Initiatives to get involved with including our charitable causes, supporting our solar honey project or our sustainability initiatives.
Our Core Values
Lightsource bp truly cares about creating a sustainable future through safe, responsible and meaningful low carbon energy projects. Our core values of Safety, Integrity, Respect, Sustainability and Drive are the guiding principles for everything we do.