Office Manager / PA
Repair Centre, Swindon SN5 | 45 hrs per week | Starting from £35,100 per annum
Motofix is a leading vehicle body repair provider with nine state‑of‑the‑art centres across the Home Counties, South, and South West of England. We aim to set the benchmark for customer experience and quality in automotive body repair, guided by teamwork, ownership, respect and eco‑integrity.
What We Offer
* Excellent salary
* Incentive pay subject to role progression
* Saturday morning 1:4 Rota shifts (paid overtime)
* 30 days annual leave (inclusive of bank holidays)
* Workplace pension scheme
* Free training and development
* Employee long service rewards
* Employee well‑being services
* Free uniform (and PPE)
* Life insurance
About the Role
As Office Manager / PA, you'll be at the heart of branch operations—ensuring the smooth running of the office while providing proactive PA support to the Repair Centre Manager. You will take responsibility for supervising the front‑of‑house reception team, ensuring all visitors and customers are greeted professionally and looked after throughout their journey.
In addition, you'll support the finance function by handling invoice processing and assisting with credit control queries, playing a vital role in the financial accuracy of site operations. This role requires initiative, attention to detail and strong organisational skills to enhance productivity and efficiency within the branch as you will also take ownership of HR‑related administrative duties, time and attendance records and training coordination.
Key Responsibilities
* Supervision of customer reception team.
* Ensure customers receive a professional front‑of‑house experience with all enquiries handled promptly.
* Oversee the duties of the logistics team and team leader.
* Manage day‑to‑day office administration to support seamless branch operations.
* Process and raise invoices accurately and on time; liaise with accounts and resolve invoice queries.
* Track and report on customer invoicing progress and assist with month‑end reporting.
* Act as PA to the Repair Centre Manager in aspects of administration, including managing diaries, meetings and correspondence.
* Collate and submit accurate time and attendance records for payroll.
* Coordinate and minute staff and operational meetings, ensuring actions are followed up.
* Support recruitment activities including interview arrangements and onboarding paperwork.
* Act as staff review/training coordinator and maintain accurate related records.
* Manage office supplies and equipment, ensuring operational readiness.
* Support site BSi, Manufacture, Health & Safety compliance records.
About You
An office professional who thrives in a dynamic, fast‑paced, customer‑focused environment. With a strong sense of ownership, you will enjoy wearing multiple hats and being the go‑to person for both internal teams and visiting customers. You are equally comfortable handling a variety of administration duties, whilst also providing senior‑level support.
What We Look For
* Experience in Office Management within a customer‑facing environment (automotive preferred).
* Previous PA experience combined with excellent communication and organisational skills.
* A personable, proactive professional with a strong customer service ethic.
* Excellent administrative and organisational abilities with strong attention to detail.
* Confident handling invoices, finance admin and dealing with queries in line with company processes.
* Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook).
* Ability to handle sensitive information with discretion.
* Team player who can also work independently and prioritise workload effectively.
* Full UK Driving Licence with willingness to travel locally if needed.
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