About Us
Constell Engineers Ltd is a long-established UK precision engineering and toolmaking company specialising in high-quality moulds and dies for the plastics, rubber and die-casting industries. With a strong focus on quality, project delivery and technical excellence, we are seeing a proactive and commercially aware Office / Finance Manager to play a key role in supporting the continued success of the business.
The Role
This is a varied and responsible position overseeing office management, finance, HR administration, compliance, ISO preparation, and project cost control. The successful candidate will work closely with the Directors and production team to ensure operational efficiency and financial visibility across all project.
Key Duties & Responsibilities
Office Administration
* Manage daily office operations, ensuring efficiency and effectiveness across all administrative processes.
* Implement and maintain organisational systems for documentation and record-keeping.
* Perform clerical tasks including filing, data entry, and managing correspondence.
* Assist in developing and improving office policies and procedures.
* Provide PA and direct support to the Directors, including preparing reports, handing correspondence, and managing general administrative responsibilities to enable Directors to focus on strategic and operational priorities.
Human Resources
* Oversee HR administration including recruitment coordination, onboarding, and employee records.
* Support employee relations and maintain confidential personnel documentation.
* Coordinate training records and compliance documentation.
Financial Management
* Maintain accurate financial records using QuickBooks
* Manage invoicing, expense tracking, and credit control.
* Oversee accounts payable and receivable.
* Reconcile bank accounts and maintain the general ledger.
* Prepare monthly management reports and assist with year-end accounts.
* Monitor cash flow and financial performance.
Project Management & Job Costing
* Set up and monitor job costings for each project undertaken.
* Track labour, materials, subcontractor, and overhead costs.
* Prepare detailed Profit & Loss reports per job to assess profitability.
* Monitor Work in Progress (WIP)
* Provide margin analysis and variance reporting to support pricing and tendering decision.
HMRC & Statutory Compliance
* Ensure compliance with HM Revenue and Customs requirements.
* Submit VAT returns and manage PAYE
* Maintain statutory financial and tax records.
* Respond to HMRC correspondence and queries.
ISO & Compliance
* Support and prepare the business for annual ISO audits, ISO 9001.
* Maintain controlled documentation and audit records
* Assist in continuous improvement processes.
Health & Safety
* Support compliance with the Health and Safety at Work etc. Act 1974
* Maintain risk assessments, COSHH documentation, and training records
* Coordinate safety documentation and workplace compliance
Procurement & Purchasing
* Manage purchasing processes and supplier relationships
* Raise and control purchase orders
* Monitor supplier performance and negotiate where appropriate
* Ensure procurement aligns with project budgets and financial controls
Insurance Management
* Oversee Employers' Liability, Public Liability, Professional Indemnity and asset insurance policies
* Liaise with brokers for renewals and claims
* Maintain accurate insurance records
Experience & Skills Required
The successful candidate will have:
* Proven experience in an office management or administrative role
* Strong financial administration experience
* Proficiency in QuickBooks (or similar accounting software) is essential
* Experience preparing for ISO audits (desirable)
* Experience in a manufacturing or engineering environment (preferred)
* Excellent organisational skills with the ability to prioritise effectively
* Strong verbal and written communication skills, including professional phone etiquette
* High attention to detail and strong commercial awareness
* Ability to work independently and support senior leadership
Job Types: Full-time, Permanent
Pay: £25,000.00-£30,000.00 per year
Benefits:
* Additional leave
* Flexitime
* Free parking
* On-site parking
* Work from home
Work Location: In person