About the Company
TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics.
Role Overview
The Project Administrator’s primary responsibility is to partner with Project Managers on all project related documentation and billing to be kept current. This includes project information accuracy in all systems that are displayed to the organization. The Project Administrator works alongside each Project Management team (including Senior Project Manager, Project Manager, Associate Project Managers, Project Designers, Estimators and Bid Managers) to generate project related documents including payment schedules, payment applications and invoices.
Responsibilities & Expectations
* Initiates setting up of projects, folders and job structure
* Creates project payment schedules and manages billing for all designated projects, ensuring the payment schedules are accurate and current
* Maintains project revenue valuation breakdowns on projects
* Understands billing requirements for each project and can support the project managers in gathering information and submitting required documents
* Reviews and understands the extents of current contracts and can answer related questions
* Collaborates with the management of customer project portals and information
* Follows up on accounts receivable collections and works with customers to get payments arranged
* Ensures all system project information is accurate and current as related to revenue
* Run reports and be able to interpret documents down to detailed information on revenue and cost breakdown
* Understands and calculates tax to be charged on projects during invoicing
* Fills a connection between project management and the finance or legal teams
* Collaborates effectively with all members of other functional areas of the organization
* Supports other projects or organizational tasks, as assigned
Required Qualifications
* Excellent verbal and written communication skills
* Strong analytical and problem-solving abilities to assist with project planning
* Strong leadership skills along with a strong sense of urgency
* Critical thinking skills and the ability to think tactically and strategically
* Strong time management skills to manage project timelines, deadlines, and task assignments
* Ability to read and understand contractual content
* Adaptability to adjust to changes in requirements, schedule, or priorities
* Proficiency in Microsoft Office Applications: Word, Outlook, and Excel
Preferred Qualifications
* Understanding ERP systems (e.g. SAP, Epicor)
* Understanding of billing terms
* Associate or bachelor’s Degree Preferred
* Experience in project coordination, administration or a related field
* Strong knowledge of business and manufacturing process
Equal Opportunity Statement
TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.
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