Executive administrator

Job Type: Full time, Permanent
Location: Stirling Office, FK9 4NF, hybrid
Salary: £29,500
Hours: 37 hrs per week
Contract: Permanent
Line Manager: CEO
Closing date: 9am on Monday 6th July 2026

Our client is looking for an Executive Administrator to join their friendly team on a permanent, full-time contract (37 hours per week). Based in their Stirling office, this is a hybrid role with occasional travel across the UK.

As Executive Administrator, you will be at the heart of our client's charity, supporting the CEO by providing confidential and professional administrative support. This role is pivotal to the smooth and efficient running of the organisation, allowing the CEO to focus on strategic leadership and organisational impact. In addition, you will work alongside other members of the leadership team and the Strategic Support Manager, as well as providing general administrative support.

Responsibilities include:

• Co-ordinating Management Team meetings and assisting with minuting
• Managing diary for CEO
• Assisting with operational planning alongside Strategic Support Manager
• Supporting compliance with internal policies and processes
• Representing the CEO professionally by phone and email communications
• Being a first point of contact for a range of staff and external stakeholders wishing to speak to the CEO
• Filtering correspondence by priority and supporting follow up of enquiries as needed
• Assisting with the organisation of events and conferences
• Managing and maintaining Trust and Company records, files, and images
• Ensuring that the organisation's data storage system is implemented efficiently and adheres to data protection legislation

You will need:

• Previous experience as Personal Assistant or Executive Assistant at senior leadership level
• Exceptional organisational skills with the ability to balance multiple demands and prioritise, anticipate needs, and forward plan accordingly
• The ability to make independent decisions within a framework
• A high level of proficiency using Microsoft Office, SharePoint, Teams, and other digital collaboration tools.

Our client is a flexible, family‑friendly and supportive organisation, offering flexible working, generous holiday, strong staff benefits and a welcoming team culture. They are happy to discuss reasonable adjustments and working arrangements and encourage applications from those who may not meet every criterion but feel this role is right for them.

You may have experience of: Executive Assistant, Personal Assistant, Executive Support, Senior Administrator, Executive-level support, PA to CEO, Diary management, etc