Weekly Hours: 37.5 Hours/Week
Title: Office Assistant
Location: Town Hall
Bargaining Unit: Non-Union
Supervisor: Council on Aging Director
Hiring Range: $25.25 - $25.75 per hour (DOQ)
Summary
The Town of Shrewsbury, a full-service local government driven by high performance and creativity, is seeking a dedicated and organized full-time Office Assistant to join our team at the Council on Aging, located in the Shrewsbury Senior Center! In this vital role, you will play a key part in ensuring our operations run smoothly, while making a positive impact on the lives of Shrewsbury Seniors aged 60 and over. This is a unique opportunity to contribute to the well-being of the senior community in Shrewsbury while enjoying a supportive work environment. If you are motivated, organized, and passionate about making a difference, we encourage you to apply!
Key Responsibilities
* Process and manage invoices to ensure timely and accurate payments.
* Prepare payroll, ensuring employees are compensated correctly and on time.
* Maintain accurate financial records using Munis software.
* Greet and assist visitors, clients, and employees with professionalism and courtesy.
* Support volunteer receptionists with phone calls, emails, and correspondence.
* Manage Google Calendars for scheduling meetings and events.
* Create and edit documents, including letters, reports, and newsletters.
* Manage and update the Senior Center’s social media accounts, creating engaging content to promote services and activities.
* Assist with transportation coordination and support van drivers daily.
* Perform other related duties as required.
Requirements
* High school diploma or equivalent required; Associate’s Degree in business administration, office management, or related field preferred.
* Minimum of 3 years of experience as an administrative assistant or office coordinator, preferably in a public service or nonprofit environment.
* Strong understanding of office administration, payroll, invoicing, and financial record-keeping.
* Proficiency in Excel & Google Sheets
* Familiarity with Google Suite, Microsoft Office, and MySeniorCenter.
* Excellent organizational and time management skills, with the ability to multitask effectively.
* Strong verbal and written communication skills, with the ability to interact professionally with seniors and the public.
* Ability to maintain a compassionate and positive attitude in all interactions.
How to Apply
To learn more, please review the full job description. Interested candidates should submit their resume and cover letter to Kristina Ordung, Assistant Town Manager for Human Capital, at jobs@shrewsburyma.gov. The initial review of applicants will begin on August 18, 2025. The position is open until filled. #J-18808-Ljbffr