Procurement Manager (UK & Ireland) - Glasgow
About Us
At Matthew Algie, you’ll work with some of the most talented individuals in the coffee industry. We lead in sustainability, give back to the community, and invest in our people. Ethics, passion, integrity and collaboration are at the core of everything we do, from new product innovation for our customers to projects with our coffee farmers. We believe our continued success is due to great people. Do you want to join a top talent team in an exciting, industry‑leading organisation?
Position Details
Location: Head Office, Glasgow
Job Type: Full time, 39.5 hours per week – permanent
Hours: Monday to Friday
Salary: £50,000‑£55,000 per annum plus annual management bonus
Benefits: 28 days annual leave plus 4 bank holidays (increasing with service), medical cash‑back programme, pension, life assurance, perks, staff discounts and more.
Purpose of the Role
The Procurement Manager leads and manages a team of Buyers, interacts with suppliers and colleagues across the Group’s worldwide supply base, and influences suppliers and internal stakeholders to deliver projects within agreed timeframes. The role holder has authority over financial spend, makes department decisions during coverage periods, and ensures the strategy aligns with business needs and internal audit guidelines.
Key Responsibilities
* Development and delivery of procurement strategy
* Management of internal processes to ensure audit compliance
* Team development – creating plans and developing individuals
* Reviewing supplier performance and procurement processes
* Generation and provision of management information and reporting
* Maintaining a positive stock position on all current lines, expediting outstanding orders, monitoring supplier performance against agreed service levels
* Relationship management with suppliers, clients and internal stakeholders
* Contract negotiation and award
* Managing procurement functions for Matthew Algie and Espresso Warehouse
* Development of department policy and procedure
* Implementation and development of new systems
* New product development – working closely with Marketing and Sales departments to assist in food category development
* Managing all non‑stock suppliers, including contract creation
* Cost management – actively seeking ways to reduce product and service costs
* General department administration: checking delivery notes, updating order records, maintaining price database and filing records
* Company utilities: monitoring contracts and annual spend
* Organising, leading, and managing project work from a procurement perspective
Managing the Procurement Function
* Enhance efficiency and effectiveness with innovative procurement approaches
* Ensure professional procurement and contracting practices are followed
* Proactively deliver commercial/procurement needs, managing risk and value areas of spend
* Maximise revenue potential by identifying key drivers behind supply chain changes
* Deliver continuous enhancements across the supply chain, profiting from small percentage savings
* Manage upstream and downstream supply chain efficiencies to increase profit margins
* Exploit market and forecast information, maintaining cost management
* Negotiate best costs
* Observe quality of purchased materials
* Accept and scrutinise vendor bids or proposals
* Plan vendor meetings well in advance to optimise savings using buying strategies
* Select sources based on analysis
* Arrange vendor contracts
* Review supplier performance and procurement processes
Management Information & Reporting
* Generation, maintenance and provision of management information
* Improved service efficiency measurable by KPI set in Service Level Agreements
* Ensure accurate and specification‑compliant reporting
* Identify useful, relevant reports and oversee creation, supervising databases and spreadsheets to ensure quality and integrity of information
Department Policy & Procedure
* Take ownership of governmental and industry reporting on waste, usage, etc.
* Ensure all invoices and credits are properly authorised, processed with minimum delay, or reverted if incorrect
* Issued documentation to customers or vendors must be clear, unambiguous and concise
* All staff must have correct up‑to‑date documentation and procedures in Purchasing, controlled by document control and strictly adhering to quality control procedures
* All complaints logged via the Complaints procedure with corrective/preventative action reported back to customer if required
* Annual review and check on all current procedures pertaining to the Procurement department
Person Specification
Education / Qualifications / Training
* Educated to degree level
* CIPS or equivalent qualification
Experience
Essential
* Experience in a procurement environment in a similar role
* Project management
* Cost reduction
* High‑value tender management
* Negotiation and contract management
Desirable
* Dealing with a worldwide supplier base
* Fleet management
* Contract creation
* People management and development
Essential Skills / Knowledge
* Exceptional interpersonal skills to build rapport with suppliers and colleagues
* Leadership skills
* Excellent communication skills, written and verbal
* Computer literacy, including Word, Excel, PowerPoint, and preferably Microsoft Dynamics
* Effective time management, workload and forward planning skills
* Influencing skills, negotiation experience and good numeracy
* Exceptional attention to detail and problem‑solving skills
* Accuracy
* Ability to follow direction and work within agreed parameters
* Excellent listening skills
* Ability to deliver projects within agreed timescales and meet critical deadlines
* Professional and courteous response to resolve supplier and internal customer queries
* Excellent analytical skills
Personal Attributes
* Ability to work effectively in a high‑pressure environment
* Flexibility to meet the needs of the business
* Punctual
* Work independently and as part of a team
* A strong work ethic
* Good motivation and enthusiasm
* Ability to work with confidential information discreetly
Application
If this sounds like you, click “APPLY”, upload your CV and we’ll be in touch as soon as we can.
Thanks, from the Team @ Matthew Algie
Equal Opportunities
We are committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals are able to make best use of their skills, free from discrimination or harassment, and in which all decisions are based on merit.
Our selection for recruitment does not discriminate on the basis of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnicity, ethnic or national origin, religion or belief, sex or sexual orientation or gender reassignment status (protected characteristics).
Closing date: 14/11/2025
Location: Headquarters-based – Glasgow
Department: Purchasing
Job title: Procurement Manager (UK & Ireland) – Glasgow
Salary: £50‑55,000 per annum + benefits
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