Administrator 2 – Maternity Cover (Fixed-Term Contract) Location: Dartmouth Guildhall Offices, Victoria Road, Dartmouth Salary: SCP09 (£26,409) – SCP14 (£28,624) Contract: Fixed-term for 14 months (maternity cover) Hours: Full-time, 37 hours per week preferred (Monday to Friday, 8:30 am – 4:30 pm) Reports to: Deputy Clerk
Are you an organised, customer-focused professional with a flair for administration and public service? Dartmouth Town Council is seeking a friendly and efficient Administrator to join our small but busy team on a fixed-term maternity cover contract. This role offers a varied mix of office administration, property bookings management, reception cover, and digital communications — ideal for someone who thrives in a community-centered environment.
Key Responsibilities
General Office Administration
Act as a welcoming first point of contact via phone, email, and in-person
Provide admin support to the Town Clerk and Deputy Clerk
Handle council enquiries and direct them appropriately
Liaise with South Hams and Devon County Councils on relevant matters
Support project work and weekly planning for Council assets (Guildhall, Old Market)
Assist with Parish Online and the RFO during invoicing season (March/April)
Bookings Management
Manage bookings for council-owned properties and assets (e.g. Guildhall, Old Market, parks)
Liaise with hirers, ensure rules compliance, risk assessments, and post-event checks
Coordinate with caretakers and the Properties Team for setup and cleaning
Oversee inventory checks and manage associated correspondence
Digital Communications
Help manage the Council's social media accounts and website content
Promote council events, assets, and bookings online
Collaborate with the Clerk and Deputy Clerk to maintain clear and timely public communications
Market & Boatfloat Support
Administer market bookings and trader records (e.g., insurance, licenses)
Coordinate gazebo/stall setup with the Market Supervisor
Assist in the management of the Boatfloat and boat parks
Person Specification
Essential Skills & Experience
Excellent verbal and written communication skills
Strong customer service and public-facing experience
Proficient with Microsoft Office (Word, Excel, Outlook, etc.)
Experience using website software (e.g., WordPress) and social media
5 GCSEs A–C (or equivalent), including English & Maths
Desirable
Knowledge of the Dartmouth area
Experience in local government or a similar administrative setting
Ability to manage changing priorities and work both independently and in a team
Conflict resolution experience
What You'll Bring
A proactive, positive attitude
Good planning and time management skills
Attention to detail and ability to handle confidential information responsibly
Willingness to take initiative and develop professionally
This is an excellent opportunity to support the smooth running of local services and events in a beautiful coastal community. Your contribution will help shape the day-to-day operations and public image of Dartmouth Town Council.
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