Job Title: Personal Secretary to Head of Branch
Location: Hillsborough
Rate of Pay: £15.83 per hour
Hours: 37 hours per week (Monday to Friday)
Job Duties:
The successful candidate will provide high-quality, efficient, confidential, and professional secretarial and administrative support to the Head of Branch. Key responsibilities include:
* Managing the Head of Branch’s diary and arranging meetings.
* Coordinating agendas, business papers, minutes, and documentation.
* Attending meetings and accurately recording minutes and key decisions.
* Preparing and circulating draft minutes and action sheets within set deadlines.
* Ensuring approved minutes are retained and accessible.
Additional duties include liaising with staff across the branch to gather and collate information for:
* SAFSD monthly reports
* Quarterly KPI reporting
* Audit recommendations
* Research project reporting
Other duties may be assigned by line management as required.
Requirements:
5 GCSEs including English and Maths (Grade C or above) or equivalent.
Demonstrable experience supporting Senior Management, including:
* Diary management and meeting coordination.
* Interaction with Senior Management.
* Vetting calls from various stakeholders.
* Managing records in line with governance standards.
* Arranging and minuting physical and virtual meetings.
Proficiency in MS Office applications: Word, Excel, PowerPoint, Outlook, and Teams.
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