Executive Assistant to CEO (High-Growth Marketing Agency)
Company: Markeb Media Ltd
Location: Sheffield
Salary: £28,000 – £33,000 (with progression opportunities)
About the Role
We are looking for a high-performance Executive Assistant to work directly with the CEO of a fast-growing real estate marketing agency.
This is not a traditional assistant role.
You will act as an extension of the CEO, ensuring that ideas are executed, operations move quickly, and the business runs efficiently day-to-day.
You’ll work directly with the CEO in a high-growth environment where decisions are made quickly, standards are high, and execution speed matters.
What You’ll Be Responsible For
Executive Support
•Manage the CEO’s calendar, meetings, and priorities
•Schedule and coordinate calls with clients, partners, and stakeholders
•Prepare meeting briefs and ensure the CEO is fully organised
•Take clear, structured notes and ensure all follow-ups are executed
Execution & Business Support
•Take direction from the CEO and turn ideas into action
•Track tasks across the business and ensure completion
•Follow up with team members to maintain momentum
•Act as a central point of coordination across departments
Operations Support
•Support internal operations to ensure everything runs smoothly
•Coordinate logistics (travel, bookings, uniforms, etc.)
•Assist with invoicing coordination and admin workflows
•Maintain organisation across systems and processes
Client & Brand Representation
•Represent the CEO in meetings, events, and communications
•Communicate professionally with clients and partners
•Be comfortable on camera (content, events, brand presence)
•Support with external brand presence where required
Tools You’ll Use
•Airtable (tracking, workflows, client data)
•Dropbox (file management, content organisation)
•Microsoft Excel (data tracking, reporting, organisation)
(Experience with these tools is a strong advantage, but the ability to learn quickly is essential.)
Who We’re Looking For
You are:
•Highly organised – you bring structure to chaos
•Proactive – you anticipate needs before being asked
•Fast-paced & energetic – you move quickly and efficiently
•Professional & polished – you represent the CEO at a high level
•Strong communicator – clear, confident, and articulate
•Personable – able to build relationships easily
•Detail-oriented – especially with notes and execution
•Reliable – when something is given to you, it gets done
Key Skills & Experience
•Experience in an Executive Assistant / PA / Operations role
•Strong administrative and organisational skills
•Excellent note-taking and follow-through
•Ability to manage multiple priorities simultaneously
Bonus (not essential):
•Experience in real estate, marketing, or media
•Experience in a fast-growing or startup environment
Work Environment
•Fast-paced, high-growth company
•High standards and strong performance culture
•Direct exposure to business growth and decision-making
•Clear progression into a more senior role based on performance
What Success Looks Like
•The CEO is no longer involved in day-to-day admin
•Tasks are executed quickly and efficiently
•Communication across the business improves
•Systems stay organised and up to date
•Nothing falls through the cracks
Important Note
We move fast. If you prefer a slow or highly structured corporate environment, this role is not for you.
Final Note
This role is ideal for someone who:
•Wants to work closely with leadership
•Thrives in a fast-paced, entrepreneurial environment
•Is looking to grow alongside a scaling business
This is not a passive role — it is for someone who wants to move fast, execute, and grow with the business.