My client, who are an Investment Management company are seeking a professional administrator to support the comprehensive administrative duties within their thriving office in Central London.
General Administration
* Manage the ordering and monitoring of stationery and presentation materials
* Maintain appropriate stock levels of kitchen and office supplies
* Prepare presentation documents, including binding and photocopying
* Coordinate maintenance requests, including liaising with air conditioning engineers and external contractors
* Arrange courier services, including bike couriers, FedEx, and general post
* Support the coordination of company events, team socials, and client dinners
* Compile and process expense reports for junior analysts
* Provide day-to-day support to the wider Administration team as required
Reception Responsibilities (as required, including lunchtimes and holiday cover)
* Ensure meeting rooms are prepared to a high standard, including set-up and clear-down
* Maintain a professional and welcoming reception area, including restocking refreshments
* Coordinate and test video/Zoom conferencing facilities, liaising with IT teams across New York, London, and Paris
* Welcome and assist guests, ensuring a positive first impression
* Manage the main reception phone line, including screening and directing calls and handling enquiries efficiently
Facilities & Operational Support
* Escort contractors on-site and provide ad hoc support to the Facilities Manager and Operations team
* Coordinate in-house catering, including lunches, refreshments for meetings, and in-house client dinner
Person Specification
* Previous experience within a reception or professional office environment is desirable
* Proficient in Microsoft Word and Outlook
* Strong interpersonal, verbal, and written communication skills
* A collaborative team player with a proactive and flexible approach
* Highly organised, with the ability to prioritise and manage multiple tasks effectively