Global Accounts Payable Administrator - 15 Month FTC (Maternity Cover)
Location: North Cambridge (Hybrid - 3 days on-site, 2 days from home)
Salary: £30,000 - £35,000 p.a.
Robert Half are recruiting on behalf of a client in North Cambridge who are seeking a Global Accounts Payable Administrator to join their finance team on a 15-month fixed term contract (maternity cover). This is a hybrid role, offering the opportunity to work in a collaborative, international environment.
You will take responsibility for the US accounts payable function, as well as credit card and virtual card administration. You'll also work alongside the UK Finance Assistant (responsible for GBP accounts payable) and provide support or cover when required.
Key Responsibilities
1. Supplier set-up and management
2. Managing AP inboxes and handling queries
3. Daily release of purchase orders in the ERP system (validating cost centres, project codes, purchase groups, and VAT treatment)
4. Processing supplier invoices and pro formas against purchase orders, investigating and resolving discrepancies
5. Liaising with operations to confirm receipt of goods prior to invoicing
6. Identifying prepayments and allocating costs across periods when processing invoices
7. Reviewing and managing open purchase orders and aged creditors
8. Processing staff expense claims and credit card claims in the ERP system
9. Monthly self-review and correction of transactions, including journals and expense vouchers
10. Reconciling supplier statements and processing accruals at month-end
11. Administering and reconciling virtual card platforms, processing receipts against POs
12. Arranging invoice payments via online banking, including ad hoc and regular payments
13. Creating and managing payment templates
14. Posting and matching daily bank transactions and preparing monthly bank reconciliations
15. Downloading invoices from supplier portals and assisting with system/process documentation updates
16. Providing ad hoc support to the finance team as required
Candidate Profile
Essential:
17. Detail-oriented with strong organisational skills
18. Solid problem-solving and time management skills
19. Confident communicator (written and verbal)
Desirable:
20. AAT Qualified (or working towards)
21. Experience with multi-company, multi-currency AP
22. Prior experience with IFS ERP
Benefits
This role offers a strong benefits package, including:
23. Life insurance
24. Private medical insurance and cash plan
25. 25 days' annual leave + bank holidays
26. Enhanced employer pension contributions
27. Hybrid working (3 days on-site, 2 from home)
Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training.