Role Summary
Rubicon Consulting is currently recruiting for Commercial Site Administrator on an 18 Month Contract, based in Hartlepool. We are excited to welcome a new colleague to join our Offshore Wind Farm project as a Commercial Site Administrator. In this role, you will play a key part in supporting the financial, commercial, and administrative activities of a large-scale offshore wind construction site. Working closely with the Site Management team and cross-functional partners, you will help ensure accurate commercial reporting, effective invoice and contract handling, and full compliance with standards for quality, transparency, and operational excellence. This role is on-site at the project location as part of an empowered, collaborative team that values ownership, proactive problem solving, and continuous improvement.
How you will make an Impact
Commercial & Financial Administration
* Maintain accurate and up-to-date trackers for Purchase Orders (POs), commitments, forecasts, and actuals.
* Manage incoming invoices and support the end-to-end invoice lifecycle, ensuring compliance with internal processes and approvals.
* Maintain commercial documentation, PO status, cost tracking, and site level commercial records.
* Serve as the primary point of contact for subcontractor invoice inquiries and payment-status information.
Site & Project Coordination
* Support the site and construction teams with commercial insights, documentation control, and financial updates.
* Collaborate with Procurement, Accounts Payable, and other operational teams to ensure aligned execution.
Requirements
* Proven experience in commercial administration within a project or site‑based environment.
* Strong proficiency in Microsoft Excel and SAP experience is highly advantageous.
* Ability to manage and analyse large volumes of commercial data with a high level of accuracy, organisation, and attention to detail.
* A proactive mindset with the ability to take ownership and drive results independently.
* Strong communication skills and the confidence to challenge, collaborate, and support a multi-disciplinary site team.
* A commitment to continuous improvement and willingness to support standardised processes and digital tools.
* Passion for renewable energy and sustainability.
* Willingness to work on-site at the Offshore Construction Project office as part of a dynamic, global environment.
Our Company
Rubicon Consulting is a Talent management consultancy which helps you to optimise business performance and competitive advantage by choosing the right people first time.
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