Meetings and Events Senior Project Co-ordinator
Location: Ashby-de-la-Zouch, England, United Kingdom
Overview
Our team of Project Executives and Senior Project Executives dedicated to our Meetings and Events capability are the backbone of the logistical elements of memorable meetings and events. Working for one or more of our clients, you will organise and coordinate the logistics of registration, travel, transportation and accommodation to provide a first-class attendee experience. You will work on a range of meetings and events as part of a team to deliver an impeccable attendee experience pre-event, on-site and post event.
Responsibilities
* Attendee and Event Management: Manage smaller-scale events, independently, or with support of Project Executive(s)
* Create event websites, including collation and inputting of attendee information and generation of reports
* Support with the selection of venues and production of event proposals
* Manage attendee communications and associated timelines
* Ensure that project trackers and the team overall are up to date with all aspects of attendee arrangements throughout the course of the event
* Produce signage, badges, on-site manuals and other event collateral
* Co-ordinate the ordering and shipping of on-site equipment
Budget Management
* Work with Project Managers and Operations Finance Partners to set up, manage and reconcile project budgets promptly and align with company processes (including supplier invoice management)
* Manage supplier partners for smaller type events
* Deliver financial aspects of events following company processes
* With support from Operations Finance Partners, assist with identification and documentation of any cost avoidance / saving measures
* Where applicable, ensure compliance spend data is collated following company procedures working in collaboration with audit teams
* Help with scope management
Client Liaison
* Be the primary contact for clients on smaller events, leading communications to ensure expectations are met
* Set up and maintain client files from confirmation of event to completion and evaluation
* Help with selection of venues and production of event proposals
* Identify any opportunities for growth and bring in Director of Events and Client Engagement Director
* Be a subject matter expert for client processes to guide and support colleagues across the account
General
* Be an ambassador for the agency
* To work with appropriate teams to ensure the delivery of client measurables
* Display an understanding of compliance, including ABPI and PhRMA guidelines, when working with healthcare clients
* Understand, apply and promote our mission, vision and values
* Comply with all company and client procedures
* Be mindful of environmental sustainability in all aspects of your role
What you need to have
* Within a commutable driving distance of one of our UK offices
* Either previous event management experience or a degree in event management
* Client liaison skills
* Team motivator and professional team member
* Focus on accuracy, consistency and dedication to customer service
* Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite
* Organised with enthusiasm in abundance
* The flexibility to travel overseas
A Bit About Us
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are a communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don’t meet every job requirement? That’s okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role, but your experience doesn’t perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Management
Industries
* Events Services
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