Job Overview
An opportunity exists within the Industrial Gases organisation for the position of Receptionist/Administrator working for our Operations Support Team. This role will be based on site in Worcester reporting to the Ops Support Team Lead who assists the Operations Support Manager.
Location and Hours
The working hours for this role are Monday – Friday 8.30 – 4.30.
Key Responsibilities
* Provide first point of contact for entering site at Worcester, directing visitors and contactors and managing security access and courier deliveries.
* Work as part of a central team as a requisitioner for Operations, dealing with a high level of requests, working to SLA's and ensuring accuracy and efficiency.
* Prioritise safety – manage office access, attend site safety meetings, carry out office BSP (Basic Safety principles).
* Communicating with internal and external stakeholders for site arrival and meeting room bookings.
* Action purchasing requests from multiple site’s though a shared mailbox – Identify and apply the appropriate procurement tool for each request – Raise Purchase Requisitions and Purchase Orders in SAP, process via E-form, PCard payments and purchases.
* Demonstrate excellent Vendor invoice management (VIM) adhering to our service level agreements and ensuring items do not go overdue.
* Work with managers & service receivers to ensure goods receipt is carried out for goods and services.
* Work flexibly as part of the Operations Support Team to provide support for various administration tasks as required.
Key Qualifications
* Possess a good basic standard of education including Mathematics, English, Science grade C or above.
* Outstanding customer service, and a passion for helping our customers, staff and visitors.
* SAP Experience desirable – preferably in a Requisitioner Role.
* Attention to detail and conscientious work ethic.
* Passion to deliver excellent customer service.
* Confident PC based computing software incl Microsoft office.
* Good time management and the ability to plan and prioritise tasks to meet the demands of multiple requests.
* Team player.
* Ability to work in a faced paced team.
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