Overview
Ashton Recruitment are currently recruiting for a Personal Assistant to join our client, a well-established organisation based in Mallusk. This is an excellent opportunity for an experienced PA at Director level who is looking for a part-time role offering flexibility and variety.
Position: Personal Assistant (Temporary / Part-Time / Immediate Start)
Location: Mallusk
Duration: Temporary until at least September 2026
Pay Rate: £13.51 - £17.15 per hour
Hours
Hours of work: Two days per week 16 hours per week (Flexibility)
About the role
Our client is a highly reputable and well-established organisation with a strong presence in their sector. Known for their professionalism, discretion and long-standing success, they offer a supportive and well-structured working environment. This role would suit an experienced Personal Assistant who enjoys working in a fast-paced setting, managing a varied workload and providing high-level administrative support with complete confidentiality.
Key Responsibilities
* Processing of personal correspondence, letters/emails ensuring all correspondence is dealt with appropriately.
* Screen calls, enquiries and requests, and deal with them when appropriate.
* Manage electronic diary, assessing priority of appointments and reallocation as necessary.
* Arrange travel, transport and accommodation both domestic and international.
* Liaise with managing agents for property portfolio in England and Spain.
* Preparation of information for tax returns both UK and Spain.
* Arranging tax, insurance and MOT for multiple vehicles both UK and Spain.
* Submitting bids for various wine auctions and arrange collection/shipment of wines to Northern Ireland.
* Arrange private medical insurance and obtain authorisation for treatment.
* Maintain subscriptions/memberships to various clubs.
* Assist in the organisation of social events including booking venues, compiling guest lists, issuing invitations, collating responses and finalising details for the event.
* Assist the Chairman in his role of Membership Secretary of the RREC Ireland Section.
* Meet and greet visitors at all levels of seniority.
* Maintain office systems, including data management and filing.
* Organise meetings including compiling and preparing reports, briefing papers, presentations
* Assist in researching and chasing responses, triggering any follow-up action.
* Any other duties as may reasonably be required by the director.
Essential Experience
* Educated to A level or equivalent with GCSE English and Maths.
* Minimum 3 years' experience as Personal Assistant at Director Level.
* Ability to deal with sensitive information
* Ability to prioritise and re-prioritise with the ability to multitask
* Experience of electronic diary management.
* Excellent oral and written communication skills
* Ability to organise, plan and work on own initiative.
* Excellent IT skills, including a good knowledge of Microsoft Applications
Desirable criteria
* Spanish would be an advantage but not essential
Ashton Recruitment is acting as an Employment Business
#J-18808-Ljbffr