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Carries out reception tasks, organization of meetings, logistics, events, formatting of specific or general documents in response to the expectations of his/her manager and/or his/her department.
Person Specification
* Previous administration and office management experience.
* Ability to communicate with a diverse range of individuals at all levels using various methods including face-to-face, telephone, and email.
* Experience with invoicing systems.
* Strong IT skills.
* Excellent organizational skills, including the ability to effectively prioritize workload to meet deadlines.
* Proven ability to work under changing deadlines and multitask.
* Ability to work independently and as part of a team, providing support as necessary.
* Excellent attention to detail.
Key Responsibilities
1. Manage the phone lines.
2. Provide information and guidance to external and internal contacts.
3. Manage mail, travel arrangements, and consumable orders.
4. Prepare and organize meetings.
5. Handle administrative management and formatting of files such as dashboards, invitations to bid, estimates, contracts, and invoicing.
6. Monitor and research documents, including regulatory, competitive, and technical developments.
7. Archive and classify documents systematically, including digital archiving and file plans.
8. Coordinate the flow of information across departments.
9. Manage various administrative tasks for the manager or department, such as expense reports, payments, and data entry.
What We Offer
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