Job Description
NHS Band 2 Salary: £25,272 per annum (effective from 01/04/2026)
Hours Per Week: 37.5 full time
Contract Type: Permanent
The Histopathology Department at Portsmouth Hospitals University NHS Trust is a key diagnostic service supporting Cancer Services and multiple specialties. We process around 42,000 cases and generate over 350,000 slides annually.
We are looking for an enthusiastic and organised Administrative Assistant to join our busy and friendly Cellular Pathology office. You will support Consultant Pathologists, MDT Coordinators, and laboratory staff to help deliver a high-quality, efficient service that directly impacts patient care.
This is an ideal opportunity for someone with excellent attention to detail, strong IT and communication skills, and a proactive approach to teamwork in a healthcare environment.
Key Responsibilities:
The post holder will be expected to participate in the following activities:
* Manage the departmental email inbox and respond to telephone enquiries in a professional and timely manner
* Support the MDT Coordinator with preparing and retrieving case information for multi-disciplinary team (MDT) meetings
* Liaise with pathology MDT Coordinator and Consultant Pathologists regarding patient cases and referrals.
* Coordinate and track case referrals, including send-away and second opinion requests, ensuring all documentation is accurate and complete
* Process and monitor Renal Electron Microscopy administration tasks
* Coordinate molecular referrals, ensuring accurate documentation and reports are transcribed onto the system in a timely turnaround for external testing
* Provide general administrative support to Consultant Pathologists and the wider laboratory team
* Input and maintain accurate records using Trust systems and Microsoft Office applications
* Organise and maintain physical and digital files, ensuring full compliance with data protection and confidentiality standards
* Support and promote Health and Safety and quality assurance compliance within the department
* Ensure completion of all mandatory and role-specific training in accordance with Trust policy
* Monitor office supply levels and coordinate the ordering of materials as required
* Take and distribute meeting minutes as and when required
* Participate in a rotation across administrative duties within the Cellular Pathology office to support service flexibility
Please note this role does not offer sponsorship
For additional information please see attached Job description .
Qualifications
Essential
* GCSEs (or equivalent) in English and Maths
* Administrative/clerical training
Desirable:
* RSA or NVQ in Business Administration
* Medical terminology training
Experience
Essential :
* Previous admin experience
* Experience using Microsoft Office
* Handling phone/email enquiries
Desirable:
* NHS or healthcare software packages
Skills and knowledge:
Essential
* Basic understanding of office procedures
* Awareness of data protection standards- Proactive and reliable
* Team player
* Professional under pressure
Desirable:
* Knowledge of pathology workflows
* Interest in NHS career development
Additional Information
The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.
We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.