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Facilities Administration Apprentice
Apply From: 15/01/2025
Learning Provider
Delivered by CAMBRIDGE REGIONAL COLLEGE
Employer
The Cambridge Building Society
Vacancy Description
This role in Facilities offers a range of responsibilities in a fast-paced environment where scheduled tasks can readily change at short notice to meet demand. It also offers a range of exposure across the organisation. You’ll be working closely with the Facilities Engineer, ensuring all day-to-day facilities focused tasks and requirements are scheduled, prioritised and completed.
Working at The Cambridge and engaging with your Business Administration studies will enable you to gain the essential skills required to plan, implement and evaluate admin activities, and upon successful completion, you will be a Level 3 Business Administrator with valuable experience of working within financial services.
1. Everyday admin tasks, emails, invoicing & data entry
2. Collaborating with the Facilities Engineer to organise, prioritise & schedule the work for the week/day ahead
3. Planning regular site inspection and maintenance
4. Liaising with the Facilities Engineer and 3rd party contractors
5. Dealing with internal adhoc service calls
6. Signposting our internal customers and managing expectations
7. Respond to help desk requests from all Society Locations and Team Members. Prioritise workload and tasks alongside the Facilities Engineer to ensure the service provided is always excellent
8. Deal with all incoming post and distribute to relevant teams. Process outgoing post
9. Keep track of the Society’s stationery expenditure and report to the Facilities Manager on bi-monthly basis
10. Maintain the Society’s training matrix to make sure all team members are up to date with all Facilities based training including Health & Safety requirements
11. Schedule all planned preventative maintenance visits. Forward plan tasks to ensure key services are maintained in line with contracts, agreements, and service level commitments
12. Take day to day responsibility for all matters relating to Facilities admin including ensuring all invoices are processed and submitted for payment in a timely manner
13. Respond to helpdesk request and action in the absence of facilities team members, this may include visiting branches and other locations to support with minor manual handling request
14. Support the Facilities Manager to ensure the HO building and all branches meet Health & Safety requirements and that facilities comply with all applicable legislation
Key Details
Vacancy Title
Facilities Administration Apprentice
Employer Description
The Cambridge is an independent, mutual society which has been integral to the community since 1850. We provide funding for people buying their own homes and are a trusted home for people in a position to save. It is the 13th largest in the UK based on total assets of more than £1.9 billion at Dec 2023. It is a member of the Building Societies Association. We will be celebrating our 175-Year anniversary.
Vacancy Location
51 Newmarket Road CB5 8EG
Wage Frequency
Custom
Number of Vacancies
1
Vacancy Reference Number
1000295315
Key Dates
Apply From
15/01/2025
Closing Date For Applications
2025-02-07 23:59:59
Interview Begin From
Possible Start Date
2025-03-03 00:00:00
Training
Training to be Provided
L3 Business Administration, via work mentor and Cambridge Regional College.
The Level 3 Business Administrator qualification is for individuals working within a business administration environment. The role of a business administrator is to deliver high quality products and services to the customers of their organisation.
The qualification is an opportunity for you to develop understanding of and skills in a wide range of administrative activities such as information management, event co-ordination and implementing procedures and systems.
Learning Provider
CAMBRIDGE REGIONAL COLLEGE
Skills Required
Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Administrative skills, Number skills, Logical, Team working, Initiative, Non-judgemental, Patience
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