Apprenticeship Progress Facilitator - Fixed term until June 2026
Application Deadline: 9 October 2025
Department: Training @ Hopwood
Employment Type: Fixed Term - Full Time
Location: Middleton
Reporting To: Apprenticeship Manager
Compensation: £27,796 - £30,345 / year
Description
Key Responsibilities
* To manage a specific caseload of apprentices to ensure successful completion of their apprenticeship.
* To follow Apprenticeship internal and external stipulated rules and quality requirements (for example Off-The-Job Training rules).
* To plan and carry out progress reviews (every 10-12 weeks) with apprentices on a 1:1 basis to monitor the progress of the apprenticeship. This will be conducted on-site (workplace), via teams or telephone. It will include setting targets to support and include interventions to improve progress and achievement.
* To monitor apprentice progress and achievement helping to remove barriers where possible. Working with apprentices and employers to set SMART targets throughout an apprenticeship programme through the progress review cycle using the Onefile & Maytas.
* Work closely with the Pastoral and Safeguarding team to pass on any pastoral, welfare and safeguarding concerns.
* Identify, report, and assist where apprentices may require any additional learning support
* Provide first line support and effective signposting for apprentices and employers.
* Communicate with sector specialists to contextualise feedback and drive learner improvement.
* Build positive relationships with apprentices, offering a listening ear, empathy, and encouragement during times of stress or uncertainty. Promote equality, diversity, and inclusion, celebrating the unique backgrounds and identities of all apprentices.
* To track learners' attendance, engagement, and apprenticeship performance (including Functional Skills) on OneFile, Maytas & EBS to identify trends and patterns that may require intervention. Maintain accurate records of student progress and interventions and collaborate with colleagues to develop strategies for improving learner retention and achievement.
* To work closely with apprentices’ employers, parents/carers and other agencies where necessary
* To contribute to the planning and delivery of a wide and varied enrichment and apprentice voice programme through workshops and activities to support student health and wellbeing, employability, personal and social development, such as equality, diversity, British Values, resilience, emotional and mental wellbeing, financial capability, digital literacy, safeguarding (including Prevent) and health and wellbeing.
* Maintain accurate and timely records on Onefile, Maytas and Pro-monitor as applicable.
* Attend monthly apprenticeship & curriculum review meetings, Apprentice At-Risk meetings and interventions.
* To holistically support apprentices to progress to Gateway and End-Point Assessment
* To attend CPD (Continuing Professional Development) sessions to support development, professional knowledge, skills and abilities
* Any other duties, of a similar level of responsibility, as may be required
Skills, Knowledge and Expertise
Experience
Essential Criteria
* Experience of working with young people
* Experience of developing and delivering thematic tutorials, training or activities
* Experience of presenting 1:1 and groups
* Experience of tracking and monitoring progress
* Specialist Knowledge
Essential Criteria
* Specific knowledge and understanding of apprentice social and welfare issues
* An understanding and specialist knowledge of apprenticeships.
* Knowledge of issues facing apprentices
Knowledge of safeguarding
IT Skills
Essential Criteria
* Intermediate ability to use Microsoft Office applications and willing to undertake training appropriate to role
Desirable Criteria
* Experience of EBS student records system, e-portfolio systems, Promonitor (Including Markbook)
Other
Essential Criteria
* UK Driving License
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