Position Summary
Why Join us?
At Samsung, we Do What You Can’t.
By joining HEA (Home Entertainment Appliance) Team you will join a dynamic, high-reaching team looking after End-to-End supply chain and playing a pivotal role in the success of the HEA (Home Entertainment Appliance) Department.
We strive for success and excellence in what we do and no challenge is too big for us to take on.
Each of us has an important voice and role to play, with plenty of room to show your skills, grow and make an impact.
Role and Responsibilities
Your Key Responsibilities:
The Executive Assistant provides advanced administrative support to the VP of HEA (Home Entertainment Appliance) manages complex projects and events. Manages the VP’s calendar functioning as an extension of the VP of HEA. This individual will be responsible for proactive management of issues with technical and professional responses that accurately represent the VP and the Team. This individual will manage mid to large-scale projects and events. An expert user of systems that may provide problem-solving support to VP and Team.
1. Provides advanced technical and professional administrative support by prioritising appointments and meetings, producing documents for the VP - HEA based on priorities.
2. Assists executives with meeting management. Manages complex calendar prioritizing appointments as needed to address unfolding developments.
3. Collaborates with leaders/staff to defines, document and maintain clear, well-defined processes.
4. Manages divisional/departmental projects.
5. Produces accurate and professional correspondence, reports and presentations that adhere to Samsung’s guidelines.
6. Analyses problems, interprets operational needs, and collaborates with the VP and wider team to develop solutions.
7. Manages events on and off site. Coordinates logistics for venues, management of vendors, conference room selection, catering, AV, and telecom needs etc. meeting budget and schedule expectations.
8. Develops and distributes meeting materials, agendas, and meeting notes.
9. Arranges executive’s travel, creates itineraries for VP/Visitors/clients/ /participants.
10. Follows finance protocols and policies accurately to process reimbursements, purchase orders, track invoices and problem solve accounting issues as needed.
11. Maintenance of office supplies.
12. Suppliers invoice/legal management.
13. Suppliers budget review.
14. Team day preparations.
15. Sample management.
16. Assists with various other duties as assigned.
What we need for this role
To be successful, you will possess the following skills and attributes:
17. Excellent Verbal and Written Communication Skills
18. Soft-skills: Excellent at dealing with highly sensitive and confidential information showing very high integrity& Trust.
19. Hard-skills: MS Office, Samsung IT environment: Approval systems, Expense systems, Bookings
What does success look like?
20. Excellent IT skills particularly Word, Excel, PowerPoint.
21. Excellent communication, interpersonal, and managerial skills.
22. Problem solving, make decisions and accept responsibility for own actions.
23. Autonomy, but also work well as part of a team.
24. Very patient and resilient.
25. Comfortable with ambiguity and change.
26. Ability to work with different cultures and in cross functional teams.
27. Creative attitude and “Can-do” mentality.
28. Organised and methodical and have attention to detail.
29. Excellent communication both written and verbal.
30. Energetic and passionate about the brand and its products.
31. Able to work well in a fast paced environment and to tight deadlines.
Skills and Qualifications
Benefits of working at Samsung include
32. Hybrid working – 3 days in the office and 2 days at home per week
33. Bonus scheme linked to individual, team and company performance
34. Pension contribution
35. Three volunteering days each year
36. Holiday - 25 days plus bank holidays and an additional day off for your birthday
37. Access to discounts on a wide range of Samsung products
38. Access to a discount shopping portal
39. Partner Colleagues are not eligible for Samsung Enhanced Paid Sick Leave but may be eligible for statutory payments from their payroll agency
40. Up to 20 (pro-rata) Partner Absence days per calendar year to be used in times of need
A note on equal opportunities
We are an equal-opportunity employer and value diversity at our Company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
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