Allegis Global Solutions is hiring for a leading international bank committed to helping people and companies prosper across Asia, Africa and the Middle East. For this organisation, performance goes beyond results — it’s about living their valued behaviours: Do the Right Thing, Never Settle, and Better Together, along with their brand promise: Here for Good.
Contract: 12 months
Flexibility: 4 days onsite, 1-day WFH
About the Team
You will support the Oil & Gas M&A team within the bank’s global M&A function, working closely with:
* 2 Managing Directors
* 2 Executive Directors
* 2 Directors
* Junior team members
You will also work collaboratively with other M&A Assistants during peak periods. This is a highly collaborative, fast‑paced environment supporting senior banking leaders.
Key Responsibilities
Strategy
* Provide daily support to the Oil & Gas M&A team and assist with wider project deliverables.
* Own and manage administrative responsibilities for the M&A Business Management and O&G teams.
* Deliver end‑to‑end task management with strong organisation, prioritisation, and professional judgement.
* Communicate effectively with external clients, internal functions, and global leadership.
Business Operations
* Arrange complex international travel, including flights, car transfers, accommodation, visas, and restaurant bookings — often under urgent timelines.
* Process expenses and maintain the Gifts & Entertainment register.
* Raise and monitor IT, Telecom, and Market Data requests, providing updates to stakeholders.
* Coordinate meeting rooms, video conferences, refreshments, and hospitality.
* Support with printing, scanning, and pitch book binding.
* Manage logistics for annual conferences, CEO events, roundtables, and client engagements.
* Handle onboarding and offboarding via SRM, ensuring system access, documentation, and handovers are completed.
* Support vendor onboarding, purchase orders, and invoice processing.
* Notify stakeholders about international visitors and manage visitor forms.
* Organise internal/external events, entertainment, roadshows, and conferences.
* Track expenses, allocate cost centres, and support client billing.
* Provide coverage for other PAs during leave periods or high-volume workloads.
Processes & Governance
* Ensure compliance with internal policies, external regulations, and local legal requirements.
* Uphold Group Policies and Standards in all areas of work.
* Identify opportunities to improve processes, controls, and documentation.
* Maintain strong awareness of regulatory frameworks relevant to the role.
* Proactively raise any conduct concerns and support a culture of transparency and integrity.
Must‑Have Requirements
* Experience in Investment Banking (essential).
* Proven track record supporting senior stakeholders in a fast‑paced environment.
* Exceptional communication, organisational, and multitasking abilities.
* Confidence managing complex travel, events, expenses, and senior‑level coordination.
* 5+ years of experience in the same field.