Starting salary: £27,519
Contract type: Permanent
Grade: 2
Location: Longmore House, Edinburgh with hybrid working
Working Hours: Monday - Friday 35 hours per week
Interviews: To be held in person at Longmore House or over MS Teams on w/c 6th October
This role is part of the Expenditure Team comprising four other Expenditure Officers. You will be responsible for the accurate and prompt payment of purchase invoices for the organisation and managing supplier data.
Benefits of joining us at Historic Environment Scotland
* Enrolment onto a Civil Service Pension scheme – 28% employer contribution
* 25 days annual leave, pro-rata (increasing to 30 days after 3 years public holidays
* Reimbursement for relevant professional subscriptions
* Support for further education and personal development
* Study leave for work related courses
* Flexible working hours (where appropriate)
* Free entry to all of our properties (with up to three guests)
* Free entry to English Heritage, Manx and Cadw properties
Key Responsibilities of this role
* Reviewing and matching supplier invoices relating to purchase orders for payment.
* Investigating supplier and business area queries, or overdue invoices, and working to resolve issues.
* Handling consolidated invoice files; balancing and sorting the backup for distribution to business areas.
* Managing new supplier set-up and changes to supplier data
* Processing payment runs and other sundry payments.
* Reconciling statements from suppliers to financial records, investigating and working to resolve differences.
* Handling correspondence via the team mailboxes, working with the other Expenditure Officers to achieve this.
* Purchase order closures to help with order housekeeping.
* Undertake other general administrative duties as required.
Key requirements of the role:
In order for you to be successful in this post, we will be looking for you to submit a cover letter which addresses how you can meet each of the essential and desirable criteria (in up to 1,200 words), using examples of where you have demonstrated these criteria previously. Please ensure that you provide real life examples for each of the criteria to be considered for this post. You can use examples of how you have met this criteria from your work life, home life, education or volunteer experience.
Essential:
* Proven experience in managing accounts payable processes.
* Strong practical knowledge of Microsoft Word, Excel and Outlook.
* Strong numerical aptitude with the ability to analyse and interpret financial data accurately.
* Excellent communication skills, with the ability to effectively convey information to both internal & external stakeholders.
* Proven ability to collaborate effectively within a team to achieve shared goals.
* Effective in organising and managing workload to ensure timely completion of projects and responsibilities.
* High level of accuracy and attention to detail.
* Ability to deliver excellent customer service.
We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds, regardless of age, race, gender or gender identity, religious beliefs, marital status, sexual orientation, disability, or neurodiversity. In support of our Gaelic Language Plan, we welcome applications from Gaelic speakers.
We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format, please reach out to us via email at or call our Head Office at and speak to a member of our People Team.
Please note that, at this time, we are unfortunately unable to provide sponsorship as part of the recruitment process, therefore you must have current right to work in the UK to be considered for a post.