Bailey Partnership is an award winning consultancy practice looking to recruit a Full-Time Compliance and Office Administrator. This role will be based in our Bristol office. We're currently located in Warmley, but we'll be relocating to Central Bristol within the next six months.
Established in 1971 and operating from 10 offices across the South of England, East Midlands & Manchester, we are a Building Top 150 consultancy offering Architectural, Interior Design, Building Surveying, Quantity Surveying, Fire Engineering, Project Management, Civil & Structural Engineering, Building Services Engineering, and Town Planning services.
Our ethos is based on efficiency, flexibility, accessibility and being passionate about what we do, always striving to build meaningful enduring relationships with our clients and industry partners.
The successful candidate will be required to act on behalf of both public and private sector clients across a complete range of projects.
About the Role:
We are seeking a highly organised Compliance and Office Administrator to join our Bristol team. This role involves providing comprehensive administrative support, including producing correspondence and reports using Google Suite. Key responsibilities include assisting the Compliance Manager with Health & Safety, Environmental Management, and Quality Management Systems, overseeing all office maintenance, handling phone calls, and supporting the broader administrative team.
Main Duties & Responsibilities:
Compliance Support:
* Help ensure the Health & Safety, Environmental, and Quality Management procedures are followed throughout the practice
* Help maintain records for Health & Safety, Environmental, and Quality Management Systems
* Help keep office-specific Health & Safety and environmental records current and accurate
* Book and maintain records for staff Health & Safety and Environmental training
* Assist with the onboarding of sub-consultants
* Help manage data for energy consumption, emissions, and other relevant metrics to support reporting
* To undertake any other reasonable duties as required
Office Support:
* To welcome and provide hospitality to all office visitors and provide front-of-house services
* Professionally and helpfully answer all incoming phone calls
* Manage and maintain office stationery and consumable stock levels (e.g., milk, tea, coffee)
* Contribute to maintaining a tidy and clean office environment
* Organising office maintenance.
* Undertake Fire Warden & First Aid Duties (with the relevant training).
Administrative Support:
* Printing, binding and general administration support
* Organising travel and accommodation, booking meetings and lunches
* To provide administrative support where needed
Skills Required:
* Strong organisational and multitasking skills
* Excellent communication and interpersonal abilities with a specific focus on attention to detail
* Adaptability and willingness to learn
* Proficiency in Google Suite is preferred
* Ability to prioritise workload
* Positive attitude to undertaking a wide range of tasks
Benefits:
* Competitive Salary
* Private Health Care
* Pension scheme
* Enhanced sick pay scheme (including long-term sickness insurance)
* Access to 24/7 counselling through our employee assistance helpline
* Access to free independent 1 to 1 financial advice
* Social funds
And much more…
Bailey Partnership (Group) Ltd is committed to providing a workplace free from all forms of discrimination and harassment, and we expect all employees to be welcoming, inclusive and respectful to their colleagues. We actively promote equal opportunities, and continuously strive to value our diverse workforce.
Job Type: Full-time, Permanent