As the Sales Coordinator, you will be responsible for aiding and assisting the team to ensure the Sales Department runs smoothly. You will also collaborate with the Estimating Department on a regular basis.
Responsibilities
* Answering incoming phone calls
* Monitoring the Sales & Information email inboxes
* Downloading data from tender enquiries, entering the job onto the enquiry register and creating job folders in the company IT system
* Running credit checks
* Completing and submitting PQQ (pre-qualification questionnaire) Documents
* Keeping Estimators' workload schedules and enquiries registers updated
* Setting up tender returns and assisting the Sales & Estimating teams with them (staff CVs, method statements, policies, sending info internally, saving all internal info, updating internal documents to assist in the tender run, etc.)
* Submitting tender returns on clients' portals for the Estimators
* Converting quotes into project files when an order is received and enter onto the contract register
* Add relevant forms and documents to contract folders
* Assisting with NDA's to ensure they are issued to the legal department for checking and comments
* Booking hotels when requested via the company portal
* Onboarding new suppliers and customers
* Uploading all required documents, photos, drawings, etc.
* General administrative requests from the Sales & Estimating department
Excellent customer service skills
* Excellent verbal and written communication skills
* Ability to work independently as well as using own initiative
* IT literate
* Ability to multitask
* Have a can-do, hands-on attitude
Desirable Skills
* Knowledge of Microsoft Project or other construction programme generating software
* Knowledge of the Fire Protection or Fire Detection Industry
* Previous experience of Building Information Modelling (BIM) or Autodesk Construction Cloud (ACC)
* Knowledge of Microsoft PowerPoint
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