Job Description
Castleton Commodities International, a leading Merchant Commodity Trading and Investment firm is hiring an Executive Assistant for our London office. We are seeking an experienced Executive Assistant to join our team and support a Senior Management Team member and their respective organisation. The position also requires a flexible administrative professional who can assist multiple business units within CCI, ensuring smooth coordination and efficient operations throughout the organisation, as well as collaborating across the admin function. The ideal candidate thrives in a fast-paced environment, is highly organized, professional, proactive, collaborative, and an effective problem solver.
Responsibilities:
1. Heavy calendar/phone management; internal/external meetings and conference calls (between multiple time zones),
2. Manage high volumes of international and domestic travel including expense tracking, and invoicing.
3. Prepare and edit correspondence, presentations, reports, and other documents.
4. Prepare and distribute agendas (including updating PowerPoint Presentations) and other materials for meetings.
5. Prepare and submit weekly expense reports through Concur and handle paper submissions as needed for the SMT member and their organisation.
6. Assist with the management and processing of invoices.
7. Handle incoming calls and welcom...