Overview
We are seeking a dedicated and detail-oriented Project Administrator to join our team and support the successful delivery of our ERP implementation project. This role is crucial in ensuring smooth project operations by managing communication, documentation, and workflows. The Project Administrator will be responsible for supporting subject matter experts (SMEs), facilitating meetings, tracking project metrics, and assisting with stakeholder engagement.
Responsibilities
* Manage the project DevOps environment, including updating and tracking workflows.
* Proactively chase project tasks and updates from SMEs and team members.
* Set up, schedule, and coordinate project meetings, workshops, and briefings.
* Assist in the creation and distribution of project briefings, reports, and metrics.
* Support SMEs and project teams with documentation, data entry, and system updates.
* Maintain and control project documentation and version control.
* Monitor project timelines and deliverable status, escalating risks or delays as needed.
* Support the management and coordination of change requests and issue logs.
* Facilitate communications between cross-functional teams, vendors, and third parties.
* Assist in UAT (User Acceptance Testing) coordination, including scheduling and tracking results.
* Promote continuous improvement by suggesting enhancements to project administration processes.
* Provide basic training or guidance on project tools and processes to team members.
* Adhere to Swift Group policies and procedures and be an advocate of our EPIC Core values.
Required Skills and Qualifications
* Strong organizational and time management skills.
* Excellent verbal and written communication abilities.
* Attention to detail and accuracy in documentation and data handling.
* Adaptability to a fast-paced and changing environment.
* Problem-solving skills and the ability to identify and address potential issues promptly.
Knowledge And Experience
* Relevant qualifications in Business Administration, Project Management, or related fields preferred.
* Previous experience supporting ERP implementations or IT projects is highly desirable.
* Proven history in project administration, coordination, or support roles.
* Experience with project management tools such as Microsoft DevOps, Jira, or similar.
* Familiarity with ERP systems such as Microsoft Dynamics 365 Finance and Supply Chain is a strong advantage.
* Proficiency in MS Office tools (Word, Excel, PowerPoint, Outlook).
Technical Skills
* Proficiency in Microsoft DevOps, Jira, or similar project management tools.
* Strong organizational skills and ability to manage multiple competing priorities.
* Competent in MS Office tools with a focus on Excel and PowerPoint for reporting.
* Experience with ERP systems (preferably Microsoft Dynamics) is a plus.
* Knowledge of project lifecycle phases and documentation requirements.
Industry Knowledge
* Understanding of ERP implementation challenges and business process change.
* Awareness of key project management principles and best practices.
* Commercial awareness and ability to work with multiple business functions.
If you are a proactive and results-driven professional with a passion for problem solving and an advocate of continuous improvement, we encourage you to apply. Join our team and contribute to our mission of delivering exceptional products and exceeding customer expectations.
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