Bield Housing & Care is looking for a highly organised and proactive Executive Office & Business Support Administrator to support our Executive Team, governance activities, and wider organisation. If you thrive in a fast‑paced environment, enjoy supporting senior leaders, and can manage varied priorities with confidence, this could be the role for you.
About the Role
You will provide high‑quality confidential administrative and governance support across the organisation, including:
Executive Support
1. Managing busy diaries, inboxes, travel arrangements, and expenses
2. Organising and maintaining documents and meeting materials
3. Supporting consultations, events, and project work
4. Preparing documents and coordinating internal communications
Governance Administration
5. Servicing Board and Committee meetings and maintaining accurate records
6. Providing admin support for compliance activities, including maintaining registers, and co-ordinating policy review schedules
7. Leading arrangements for AGMs/SGMs, including venue booking and documentation
8. Assisting with Board member onboarding and training
9. Managing governance materials on the intranet and Board portal
Office & Front‑of‑House Support
10. Providing reception cover when required
11. Monitoring shared mailboxes and managing enquiries
12. Supporting office facilities, supplies, and issue reporting
About You
Experience
13. Significant experience in a senior administrative role
14. Skilled in meeting servicing, event coordination, and handling confidential information
15. Experience with external partners and voluntary Boards/Committees (desirable)
16. Experience in a Registered Social Landlord (desirable)
Skills
17. Excellent written and verbal communication
18. Confident minute‑taker with strong record‑keeping
19. Strong MS Office skills (Teams, Outlook, Word, Excel, PowerPoint, SharePoint)
20. Ability to prioritise workload and work independently
21. Strong interpersonal and team‑working skills
22. Awareness of governance/compliance processes (desirable)
Qualifications
23. Standard Grades/National 4 or 5 in English & Maths (essential)
24. HNC or equivalent (desirable)
Additional Requirements
25. Ability to travel to Edinburgh and Glasgow offices
26. Willingness to travel for training
Please note we anticipate interviews to be held in person in Edinburgh, on Thursday 30 April.
What We Offer
27. Hybrid working
28. Flexi Time
29. A workplace committed to equality, diversity, health and wellbeing
30. Excellent holidays of up to 34 days each year (pro rata for part-time employees)
31. On the job and work related training
32. Option to buy or sell holidays each year
33. Occupational Sick Pay
34. Long Service Awards
35. Family Friendly Policies
36. Cycle to Work Scheme
37. Career breaks
38. Employee Assistance Programme
Disability Confident
Bield is a proud disability confident accredited employer. As users of the disability symbol, we guarantee to interview all disabled applicants who meet the vacancy minimum criteria.
In order to help you succeed, we will make all required reasonable adjustments to facilitate your inclusion during our recruitment and selection process. Adjustments will vary from person to person; if you wish to discuss how Bield can support you throughout the recruitment process, please get in touch.