Job Purpose
To assist the Purchasing Manager in carrying out set tasks and projects in line with overall departmental objectives.
To be involved in the day to day running of the purchasing function and engaging with internal and external customers.
Principal Accountabilities
Day to Day
* Ensuring continuity of supply in line with company purchasing strategy
* Responsible for placing orders for direct material, indirect material and services in line with company policies and procedures
* Processing purchase order requisitions, challenging spend and negotiating best value for money for the organization considering total cost.
* Source competitive quotes for inventory and non-inventory items
* Source new or alternative products and liaise and negotiate with both new and existing suppliers when required
* Consolidation of pricing and volume between IDS sites where appropriate to ensure optimal efficiencies.
* Reconciliation of orders/invoices, solving queries in a timely manner
* Management and development of key supply agreements, supported by the purchasing manager
* Management of key departmental KPI’s and reporting
* Expedite shipments of all purchase orders to meet promised delivery dates measuring and monitoring OTD
* Supplier relationship development, establishing supply agreements with critical vendors
* Evaluate vendor performance, analyse, highlight and develop plans to mitigate any risk to supply
* Management of Tenders, Resourcing and Cost Saving Projects when required
* Perform related duties as assigned or as the situation dictates
Quality
* Ensure all suppliers are approved to the relevant standards in line with IDS standard operating procedures
* Management of change notifications issued from vendors in conjunction with QA
* Management of internal change notifications generated as a result of continuous improvement projects
* Managing the root cause process of Non-conformance reports and seeing through CAPA’s to close
* Actioning internal audit observations and quality improvement projects as directed by the purchasing manager
ERP Projects
* To assist in the procurement aspects of new system integration to meet the objectives of a smooth transition
* Continuous improvement strategy – Data maintenance and accuracy
Reporting
* Development and maintenance of reports as required by the purchasing manager.
* Maintain and monitor departmental KPI report as directed by the purchasing Manager
Projects
* To be involved in projects as and when the business need arises.
Skills, Qualifications, Knowledge and Experience
Qualifications
* CIPS qualification would be a beneficial but not essential
* Degree educated individual in a relevant discipline or at least 5 years’ experience of working within a purchasing role in the key areas stated
Skills & Knowledge
* Strong decision-making ability
* Excellent organizational skills
* Analytical skills
* Able to effectively communicate with all levels of the organization
* Knowledge of initiating and negotiating supply agreements with legal input
Experience
* Experience of working within a manufacturing environment
* Experience of working with Syteline MRP system is essential, super user experience preferred.
* Experience in the medical device sector and knowledge of ISO13485 would be advantageous however not essential.
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