Facilities Coordinator
Our Tamworth based client have an exciting new opportunity for a Facilities Coordinator to support their busy facilities team. The role involves a wide range of responsibilities including fleet administration, waste management administration, liaising with utility suppliers, and coordinating with contractors to ensure the smooth and compliant operation of site services. This is a varied and hands on administrative position within a fast paced facilities environment.
As a Facilities Coordinator; you will need to have/be:
* Attention to detail, working with a high level of accuracy
* Communication skills - confidence in liaising with colleagues and suppliers
* Problem solving skills
* Strong organisational skills with an ability to prioritise workload
* Effective administrative skills
* Some flexibility may be required on an ad hoc basis dependant on work requirements
* Experience dealing with utility companies and contracts
* Basic understanding of ISO14001 standards
* Full Driving Licence
* Experience in fleet operations
* Computer literate and familiar with Microsoft Suite, including Excel, Outlook etc
Details
* Salary: 29,000
* Working Hours: Full time, Monday - Friday, 9.00am - 5.00pm
* Location: Tamworth (on site)
* Duration: Permanent
Role of Facilities Coordinator
Fleet Admin/tasks:
* Scanning and filing of vehicle post and emails
* Distribution of fines to drivers and follow up to ensure payment has been made
* Delivery of cars to garages as required
* Supporting preparation of vehicles for new drivers
* Acting as a point of contact for drivers regarding fleet queries
* Assisting with liaison between insurers and drivers in the event of accidents
* Checking fleet invoice costs against VPU data
* Monitoring and assessing mileage usage and implementing changes where required
* Arranging foreign travel permissions from lease companies
* Liaising with insurers regarding fleet matters
* Carrying out vehicle inspections when required
* Booking pool cars for staff use
Waste:
* Scanning and filing Waste Transfer Notes and collating waste data per contractor
* Ensuring waste supplier certificates and accreditation records are up to date
* Contacting waste suppliers in the event of missed or failed collections
* Reviewing waste supplier information to ensure accuracy and compliance
Utilities:
* Inputting data from utility bills into internal systems
* Checking and ensuring accuracy of utility invoices
* Liaising with utility suppliers to resolve queries
* Acting as a point of contact for meter readings and related information
Contractors:
* Ensuring contractor insurance certificates and licences are valid and up to date
* Logging contractors into the contractor management system and maintaining induction records
* Monitoring planned maintenance schedules and booking service appointments
* Arranging repairs to fixtures and fittings as required
* Conducting site inductions for contractors and visitors
Additional:
* Undertake reasonable additional tasks related to the Facilities department as requires
* Support communication and coordination across the wider Facilities team
Benefits of working as a Facilities Coordinator
* 23 days annual leave + bank holidays
* Option to purchase up to 5 extra days annual leave
* Health Cashback Plan
* Pension Scheme
* Life Assurance
* Free Parking
J-18808-Ljbffr