Job overview
*Please note this role is only open to Internal Employees at Barts Health NHS Trust and Employees at Barking, Havering and Redbridge University Hospitals NHS Trust, Homerton Healthcare Foundation Trust, NHS North East London ICB, North East London Foundation Trust and East London Foundation Trust*
We are seeking an experienced and highly motivated Medical Secretary with strong organisational skills and a positive attitude to support our busy histopathology team. The post holder will be involved in the audio typing of clinical reports, and the coordination and implementation of office procedures. The ideal candidate should have experience of working in Cellular Pathology (Histopathology).
The successful candidate will be primarily based at QEH but may occasionally support other ESEL sites depending on service needs. The full job description provides an overview of the key tasks and responsibilities of the role, and the person specifications outlines the qualifications, skills, experience, and knowledge required.
Main duties of the job
• Audio typing and managing patient records using Win Path Enterprise (LIMS) and EPR systems.
• Responsible for ensuring that all referral reports returned from external hospitals are entered on the LIMS, distributed to relevant clinicians, and filed accordingly.
• Providing clerical and administrative support to the Cellular Pathology team.
• To ensure that all incoming telephone calls are answered or referred as appropriate to the relevant personnel
• Liaising with clinicians, patients, and allied healthcare professionals to ensure smooth service delivery.
• Maintaining high standards of confidentiality and accuracy in all administrative tasks.
Working for our organisation
The NHS East and South East London Pathology Partnership is an arms-length organisation providing pathology services to Barts Health NHS Trust, Homerton Healthcare NHS Foundation Trust and Lewisham and Greenwich NHS Trust. The Pathology Partnership is hosted by Barts Health.
The Pathology Partnership was formed in May 2021. Between 2021 and 2024 the Partnership undertook a complex transformation programme to establish a single network of laboratories, underpinned by a single Laboratory Information Management System (LIMS) and single Quality Management System (QMS).
The Partnership has a main hub laboratory at the Royal London Hospital and Essential Service Laboratories (ESL) as a minimum at the six other hospital sites served by the Partnership.
The Partnership has three operational divisions:
• Blood Sciences including Haematology, Blood Transfusion and Biochemistry
• Microbiology and Virology
• Cellular Pathology and Cancer Diagnostics
The 2024/25 total operating costs across the Partnership were c. £121m per annum with a workforce establishment of circa. 860 WTE.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
We particularly welcome applications from Black, Asian and minority ethnic candidates as they are underrepresented within the Pathology Partnership and Barts Health at this band
Detailed job description and main responsibilities
1. To ensure that efficient electronic and paper filing systems are maintained to facilitate effective data retrieval.
2. To provide clerical support to the Consultant staff and non-medical staff. Responsible for typing reports into the computer system using audio dictation and copy typing or any other digital dictation device, as required.
3. To communicate with colleagues, healthcare professionals and patients in a polite and courteous manner, showing the degree of professionalism expected.
4. To ensure that diagnostic reports are issued to the requesting clinician in an accurate and timely manner.
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the recruitment information pack.