Job Title: HR & Safety Coordinator
Location: Bridgwater, UK
Schedule: Onsite
Reports To: Chief HR Officer
Company: IHH-VAC UK – part of Jamesway Incubator Company Inc.
Application Deadline: Until Filled
Company Description
Jamesway Chick Master Incubator Inc. (JCMI) is a global provider of commercial Poultry Incubation Products and Services. Jamesway is a privately held company, headquartered in Cambridge, Ontario, Canada and operates subsidiaries in the United States, United Kingdom and China.
Jamesway is a leader in the poultry industry, committed to innovation and excellence. We specialize in developing state‑of‑the‑art incubation products that meet the evolving needs of the poultry sector. Our team is driven by a passion for delivering high‑quality, reliable, and innovative solutions that empower our customers.
IHH‑VAC Ltd., part of the Jamesway Incubator Company umbrella, focuses on the design and manufacture of advanced HVAC systems for commercial poultry operations. Based in the UK, IHH‑VAC delivers innovative and reliable ventilation and climate control solutions tailored to the unique demands of the poultry industry. Today, Jamesway is one of the top three brands worldwide in Poultry Incubation and has a customer base reaching every corner of the world.
Description & Scope
The HR & Safety Coordinator is responsible for supporting compliance with UK employment legislation, Health & Safety regulations, internal company standards, whilst assisting with ongoing projects, compliance activities and continuous improvement initiatives within a small business environment.
Responsibilities
* Support HR administration, including employee records, correspondence, filing, and confidential documentation.
* Coordinate return‑to‑work, absence review, disciplinary, grievance, and formal employee meetings, including minute‑taking.
* Monitor attendance, annual leave, sickness absence, SSP, and occupational health referrals.
* Maintain training records and matrices; coordinate internal and external training to ensure compliance with mandatory requirements.
* Support recruitment, onboarding, inductions, Right to Work checks, and probation review administration.
* Assist with payroll administration by providing employee updates, absence information, and relevant documentation.
* Coordinate employee engagement initiatives, including surveys, meetings, recognition events, and company celebrations.
* Ensure confidentiality and compliance with GDPR and UK data protection requirements.
* Support incident, near‑miss, accident investigation, and RIDDOR reporting processes, ensuring actions are completed.
* Maintain Health & Safety records, including PPE, inspections, servicing schedules, and compliance documentation.
* Assist with risk assessments, COSHH assessments, DSE assessments, workplace inspections, and safe systems of work (SSOW).
* Coordinate Health & Safety Committee meetings, training, fire safety administration, audits, inspections, and compliance activities.
* Maintain organised electronic and paper filing systems for HR and Health & Safety documentation.
* Promote and support a proactive, positive and compliant Health & Safety culture.
* Support compliance with UK Health and Safety legislation, including but not limited to:
o Health and Safety at Work etc. Act 1974
o Management of Health & Safety at Work Regulations
o RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences)
o COSHH (Control of Substances Hazardous to Health)
o PUWER (Provision and Use of Work Equipment Regulations 1998)
o LOLER (Lifting Operations and Lifting Equipment Regulations 1998)
o Manual Handling Operations Regulations 1992
o Regulatory Reform (Fire Safety) Order 2005
Qualifications
* 3–5 years HR administration and/or Health & Safety coordination experience.
* Knowledgeable of UK employment practices and Health & Safety requirements.
* Experience within manufacturing, engineering or operations (preferred).
* Strong organisational and time management skills; ability to manage competing priorities.
* Excellent attention to detail and accuracy.
* Proficient in Microsoft Office applications, including Word, Excel and Outlook.
* Strong written and verbal communication skills.
* Ability to work independently, use initiative and maintain confidentiality.
* Flexible and adaptable within a small business environment.
* NEBOSH General Certificate, IOSH qualification, CIPD qualification or willingness to work towards (preferred).
Why Join Us
* Be part of a team that is dedicated to innovation, excellence and making an impact in the poultry industry.
* Join a collaborative and globally connected team.
* Gain experience supporting cross‑functional departments.
* Enjoy opportunities for professional growth and development.
* Competitive salary.
Jamesway is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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