Job title: Team Assistant
Location: London, Canary Wharf
Working mode: Hybrid
Contract: 6 months initially
Overall Purpose of the Role
Join us at Barclays as a Team Assistant where you’ll support a Global Equity Research team who deliver actionable insights and innovative products to our clients. You will provide administrative support to the Marketing Coordinator and a number of Equity Research Analysts across the EMEA function. This will include managing the complex logistical requirements of multiple team members including areas such as diary management, travel booking, expenses, visa licenses and Roadshow events. Furthermore, you will act as a point of contact for any team related queries updating CRM systems and excel distribution lists as required.
Key Responsibilities
Booking all business related travel and arranging the necessary logistics
Managing complex travel/meeting schedules
Ensuring all travel adheres to the T&E policy
Arranging visas and licences where necessary
Processing of all expenses in Concur within T&E guidelines and deadlines
Working with the Roadshow team to ensure analyst marketing trips run smoothly
Point person for the Events team regarding any team related activities
Diary Management
Ensure all systems are maintained
Timely logging of ad-hoc client meetings on a monthly basis
Managing team call list
Ensuring contacts, clients and interactions are accurately captured in the relevant systems
Management and thorough understanding of team’s client/distributions lists
Super user and first point of contact for all systems frequently used by the team
Other
Working closely with the Business Management team and Compliance to help ensure that all team activities are undertaken in accordance with firm guidelines and filtered through the correct channels for consultation and approval e.g. Gifts & Entertainment logging
Facilitating ad hoc data requests from the team (Excel and Powerpoint)
Ensure all calls are answered in a professional manner & where possible are acted upon proactively
Raising all new Subscriptions, Market Data, IT requests and IT incidents on behalf of the team(s), troubleshooting and following through to resolution
Team player; Help to ensure there is reciprocal cover across the Research Assistant support group during times of absence.
Flexibility and willingness to help across sector teams when required.
Decision Making & Problem Solving
Booking complex travel arrangements working within guidelines, often requiring adjustment from the traveller’s original request in order to be compliant. Must be able to provide alternative solutions proactively.
Stakeholder Management & Leadership
Risk and Control Objective
Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise
Wide Risk Management Framework and internal Barclays Policies and Policy Standards.
Key Skills & Experience
Proven experience in travel booking (Concur system preferred as this is the system the team uses)
Worked in a previous Team Assistant role
Previous experience in a Financial Services Environment
Proficient Microsoft Office skills (Word, Powerpoint, Excel, Outlook)
Ability to work quickly, accurately and effectively during times of increased work flow
Excellent communication skills both verbally and written with good attention to detail
Effective time management skills
Team Assistant experience (desirable)
Working Environment
Hybrid working model: 3 days per week in the office and 2 days per week working from home
Fast-paced, evolving environment with shifting priorities
Hands-on, autonomous role with no direct reports
Candidates must be adaptable, confident, and able to contribute immediately
About Barclays
Barclays is a British universal bank, operating across retail banking, payments, and top-tier corporate and investment banking. We’re driven by our mission to help people achieve their ambitions – in the right way.
Our Values
Respect • Integrity • Service • Excellence • Stewardship
These values guide everything we do – for our clients, customers, colleagues, and communities.
Diversity and Inclusion
We’re committed to creating a workplace where everyone feels they belong. Diversity, equity, and inclusion are central to our culture and how we operate.
Hybrid Working
This role follows Barclays' hybrid working model: 3 days per week in the office in London with remote work on remaining days.
Contractor Benefits (via Randstad Sourceright)
Paid holiday entitlement
24/7 Employee Assistance Programme
Access to lifestyle and retail discounts