Modern Apprentice - Registration Administrative Officer
Grade: Administration Officer (AO)
Salary: £27,617 - £30,181
Pension: 28.97% of salary (RoS contribution)
Annual leave: 38 days annual holiday, increasing to 42 days with length of service.
Duration: Permanent.
Working Pattern: 35 hours per week. We are a flexible employer and will consider a variety of working patterns or part time working on a case-by-case basis, depending on the role and departmental requirements.
Location: Office based in Meadowbank House, Edinburgh (EH8 7AU).
Department: Registration (Various)
Directorate: Registration
Role Reports to: Registration Team Leader
Start date: Monday 12th January 2026
Advert Closing date: Sunday 19th October 2025 at 23:59pm
Number of vacancies: 15
Kickstart your career with a Modern Apprenticeship at Registers of Scotland.
Are you curious, ambitious, and ready to put your career on the map?
Do you ask questions, challenge the norm, and want to make a real impact?
If you're aged 16–24 and looking to earn while you learn, our Modern Apprenticeship in Business and Administration (SCQF Level 6) could be the perfect fit.
We’re committed to building a workforce that reflects the diversity of Scotland and encourages innovation through inclusion.
About Registers of Scotland (RoS)
Registers of Scotland is a world-leading pioneer in land and property registration. We hold the answer to the question, Who owns Scotland? We're a modern, digital organisation and our success relies on building a diverse team of dedicated, skilled and motivated people.
What you’ll learn?
As part of this role, you’ll complete the Modern Apprenticeship in Business and Administration (SCQF Level 6) - an excellent way to build your skills and confidence while working. This will be delivered by Limelight Careers.
The apprenticeship covers essential areas such as developing your own performance, supporting work practices, and communicating effectively in a business environment.
You’ll work with RoS to select additional modules that match your interests and the business needs, including options like designing and producing business documents, solving business problems, collaborating and providing support, planning and organising meetings, analysing and reporting data, delivering customer service, and using digital communications.
Assessment is based on real workplace tasks, so everything you do on the job helps you achieve your qualification. This is ideal for anyone keen to grow in an admin role and take on more responsibility, with opportunities to progress to higher-level qualifications as your career develops
Please note: If you are applying on a part-time basis, you are required to do a minimum of 30 hours per week as this role combines work and studies.
What you will be doing?
As a Registration Administrative Officer, you’ll be at the heart of our operations. You’ll play an important role in maintaining the integrity and accuracy of Scotland’s land and property records.
On a typical day you will…
* Review and validate incoming registration applications to ensure compliance with statutory and RoS requirements.
* Process applications using internal electronic finance and case management systems.
* Analyse submitted documents to determine the extent and legal boundaries of land/property.
* Accurately link land/property extents to Ordnance Survey data and map them on our digital systems.
* Create and update cadastral units and property descriptions within the land registration system.
* Check and act on information from the Register of Inhibitions.
* Refer cases appropriately to colleagues, both verbally and in writing.
* Return incomplete or incorrect applications to customers, with clear guidance.
* Enter and verify accurate information on the registration systems.
* Respond to queries from internal and external stakeholders, ensuring all responses follow RoS procedures and standards.
This job is for you if you want…
* Work with purpose: working for the people of Scotland to set the bar for land and property registration worldwide.
* Benefits: enjoy pay progression, pension contributions of up to 28.97%, up to a year’s parental leave, and 38 days annual holiday, increasing to 42 days with length of service.
* Investment in professional development: we invest in all our people so that they have the right skills to be productive and confident in their job.
* Diversity and Inclusion: We are an ‘Investor in People’ and a ‘Disability Confident’ employer. We are inclusive, stronger together, and committed to putting our people first.
* Positive work culture: RoS is an agile, digital organisation using leading-edge technology. Colleagues understand their role in achieving our strategy and have the autonomy to deliver.
Essential Criteria – Skills and Attributes for Success
Technical
* Hold a Nat 4 in Maths and English or GCSE equivalent, graded 3-1 (previously D-G).
Behaviours
* Working Together (Lead behaviour): Build effective working relationships with colleagues to support mutual goals.
* Communicating and Influencing: Communicate clearly and effectively with a range of audiences.
* Managing a Quality Service: Deliver a quality service to customers while continuously improving performance.
* Making Effective Decisions: Use sound judgement, evidence and knowledge to make accurate and timely decisions.
Stage one – How to apply
1. Confirmation of holding a Nat 4 in Maths and English or GCSE equivalent, graded 3-1 (previously D-G).
2. Provide answers to the following questions which relate to each behaviour for the role.
3. Your examples do not have to be work related.
* Working together (Lead Behaviour): Can you describe a specific instance where you collaborated with a team to achieve a common goal? What was your role, and how did your contributions help the team succeed? (max. 300 words)
* Communicating and influencing: Provide an example of a time when you clearly communicated/presented information to another person or group? How did you ensure the information was clear or how did you check everyone understood the information? (max. 300 words)
* Managing a quality service: Provide an example when you have had to deliver an assignment or piece of work which was of high quality? How did you ensure the quality of your work met or exceeded expectations? (max. 300 words)
Recruitment Timetable
* Closing date: Sunday 19th October 2025 (23:59pm)
* Online test: Monday 20th October 2025
* Online test completed: Sunday 26th October 2025 (23:59pm)
* Application sift: Monday 27th October 2025
* Invites to assessment: Monday 3rd November 2025
* Interviews: Monday 10th and Monday 17th November 2025
* Results: Monday 24th November 2025
* Candidates start: Monday 12th January 2026
Equality, diversity and inclusion
As a proud member of the Disability Confident Scheme, we welcome applications from disabled candidates. RoS is a diverse and inclusive workplace, and we want to help you demonstrate your full potential whatever type of selection process is used.
Further information
* Additional details on pay & benefits
* The Civil Service Code
* Complaints process
* Use of AI in the application/recruitment process
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