COMMERCIAL ASSISTANT
Salary: £30,000 - £35,000 per annum
Working Hours: Permanent, Full Time, 37.5 hours per week, Monday to Friday between 9:00am and 5:00pm
Location: Hybrid/ Churchill Hospital, Oxford, OX3 7LE
G4S Facilities Management we have an exciting opportunity for a Commercial Assistant to join our team on a full-time, permanent basis.
We are looking for a hardworking and dedicated individual to provide essential administrative and commercial support across our portfolio of Oxford PFI contracts. This role requires a strong emphasis on maintaining strict adherence to our contractual reporting obligations, as well as prioritizing Health, Safety, and Environmental (HSE) standards. You will be a key contributor in promoting the values of effective communication throughout G4S.
Core Responsibilities :
Data Analysis and Performance Management
* Process Improvement Support: Assist the Performance and Quality Manager in the development, production, and implementation of process improvements and enhancements.
* Data Interrogation and Reporting: Run and interrogate reports, demonstrating the ability to understand and accurately interpret the meaning of large volumes of data.
* Trend Analysis: Conduct trend and behavior analysis, creating accurate and actionable insights for management.
Contract Knowledge and Compliance
* Contract Expertise: Become the primary point of contact for contract knowledge, with specific expertise concerning the Payment Mechanism and service failure events.
* Variations Management: Manage and execute the complete administrative process for variations across the Oxford PFI contracts.
Stakeholder Liaison and Communication
* Client Reporting: Lead the preparation and delivery of professional reports for client review.
* Relationship Building: Establish and maintain strong working relationships with team members and internal/external stakeholders.
* Documentation: Competently take detailed minutes and notes for both internal and external meetings.
Comprehensive Administrative Support
* General Administration: Provide comprehensive administrative support to the Oxford PFI contracts, including the compilation of letters, development of the filing system, and the effective management of shared drive materials.
* Logistics & Office Management: Handle essential office duties such as booking meetings, ordering uniforms & PPE, and arranging parking permits.
Essential requirements :
* Possesses sound knowledge and operational experience with essential IT systems, including both the Microsoft Suite (Word, Excel) and Google Workspace.
* Maintains a flexible approach to work and demonstrates strong ability to collaborate effectively as a team player.
* Essential experience in a proven administrative support role, demonstrating the ability to manage complex tasks and priorities.
* Highly organised, reliable, and conscientious, maintaining exceptional attention to detail in all work.
* Able to successfully manage a high volume of work while meeting varying deadlines.
* Proven ability to compile professional reports and the competency to take accurate minutes and notes
* Experienced in working collaboratively with individuals at various organisational levels.
Benefits
While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;
* 25 days holiday plus bank holidays.
* Progression, training and development catered to you.
* Refer A Friend incentives.
* Company pension scheme with employer contributions.
* G4S Life Assurance Scheme.
* Subsidised healthcare plan.
* Charity work- Match-IT and Payroll Giving.
* Confidential Counselling Services.
* 24/7 support specialising in health and medical.
* Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.
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