Overview
Were the Pension Protection Fund. We protect millions of people in the UK who belong to defined benefit pension schemes. When these schemes fail, we are ready to help. We do this by paying our members, by charging a levy and by investing sustainably. Our work has a real impact on peoples lives, so we strive to do it well, with integrity and their future in mind.
We are seeking a highly organised, collaborative, and proactive Executive Assistant (EA) to join the CEO Office. This is a pivotal role supporting both the CEO and Chief of Staff (CoS), ensuring their time is used effectively and aligned with strategic priorities. You’ll be at the heart of the organisation, working closely with internal teams and external stakeholders to keep everything running smoothly. You will be the entry point to the CEO Office and will role model the welcoming, can-do, high calibre environment you will become a part of.
Responsibilities
* Take full ownership of diary management for the CEO and Chief of Staff (CoS), coordinating with the CEO Office, Stakeholder, and Communications teams to implement prioritisation, scheduling and briefing processes.
* Stay closely aligned to organisational priorities and key relationships, helping to evaluate and manage how time is spent across the CEO Office.
* Manage the CEO Office inbox, triage items, draft responses, route items appropriately, and maintain accurate records and filing systems. Discretion is essential due to handling highly sensitive information.
* Coordinate complex UK and international travel, including visas, logistics, and hospitality, and ensure CEO Office-hosted engagements and visits are delivered to a high standard.
* Process expenses, track spend, manage subscriptions, and maintain the CEO Office SharePoint structure.
Qualifications
* Previous experience as an Executive Assistant supporting a Chief Executive or C-suite level leader in a fast-paced environment with strong prioritisation skills and the ability to deliver long-term priorities amid day-to-day tasks.
* Excellent communication and organisational skills, with a belief in building strong, collaborative working relationships to achieve the best results.
* Confident use of the full Microsoft Office Suite, with expert-level proficiency in Outlook and strong working knowledge of Word, Excel, and PowerPoint.
Working style and environment
* Ability to maintain discretion and handle highly sensitive information.
* Willingness to work collaboratively with internal teams and external stakeholders to keep operations running smoothly.
* In Croydon, our office is located across from East Croydon station, accessible from Victoria, London Bridge, Clapham Junction, and St Pancras.
Benefits and inclusivity
* Opportunity for personal development and skills training.
* Disability Confident Leader status; if you have a disability and meet the essential criteria for this role you will be guaranteed an interview.
* We embrace diverse talent, welcoming people with different beliefs, backgrounds and ways of working. Whatever your background, and how you identify, you’ll be welcome here.
* No agencies please.
If you’re ready to make a real impact at the highest level of the organisation, we’d love to hear from you.
We also note job postings in the area indicate related opportunities (e.g., Executive Assistant to MD - Private Family Office) from time to time.
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