About The Role To provide a range of administration support to the project team. To be responsible for the effective management of office facilities and supporting administrative resources What you'll be doing Develop and administer office management processes and systems to ensure the efficient and effective running of the office Monitor and manage desk allocation Manage the booking system for EV chargers Manage the office cleaning team Manage the booking of hotel accommodation and travel Check and process staff Monthly Overtime Claim Forms Manage the administration of caravan sites Work on Reception and welcome visitors Organise events on site as required Ensure the office is fully compliant with all security protocols and Health and Safety requirements Order office supplies and ensure a sufficient stock level is maintained and replenished as required Check that office equipment is in full working order and take immediate action to ensure any repairs are reported to the relevant internal/external provider Ensure statutory and communication notices are displayed and kept up to date Other ad hoc duties Live the Balfour Beatty Values Ensure a relentless focus on Zero Harm Support the delivery of Highways Sustainability activities Who we're looking for The Following Qualities/experience Are Essential Experience in managing a busy office environment and managing a team Experience in prioritising own/others’ work and of allocating and checking work Highly organised and able to work on own initiative Strong communicator able to communicate confidently with all level of colleagues within the business Excellent team working skills and able to build relationships at all levels Ability to work well under pressure and to tight timescales Very strong customer focus Good IT Skills including Microsoft Office (Excel, Word and PowerPoint) Why work for us Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities. Why join us? Benefits As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits: Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow. 25 days paid annual leave (pro rata) Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave Pension, share incentive plan, volunteering leave, recognition schemes and much more… About Us Balfour Beatty’s Highways business delivers major schemes including motorway upgrade programmes, complex national infrastructure projects and regional investment programme works for National Highways. We have a strong orderbook and a positive pipeline of opportunities, we put the road user, at the heart of everything we do. We work safely, reduce carbon emissions and added social value to the communities within which we work. Diversity and inclusion At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists. As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/ We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com