Commercial Assistant
Sub Division: Defence
Location: Camberley
Contract Type: Permanent
Hours: Full Time - 40 hours - Monday to Friday
Creating and maintaining great places to live and work delivered by excellent people who care…
Purpose of Role
Working with the Commercial Team for our Volunteer Estates Contract.
Job Description
Commitment to excellence and offering maximum flexibility in supporting a Commercial Manager/Project Manager, or team of Managers across the
full spectrum of commercial and administrative functions.
Assisting the commercial and operational team to comply with all Commercial and administration processes and procedures whilst ensuring a
successful project outcome.
Develop a full knowledge of our commercial processes and procedures on projects and apply best practice and continuous improvement approach to maximise returns in terms of profit.
Responsibilities
Ordering of materials via COINS purchase ledger
• Processing purchase orders and delivery notes for supplier payments
• Reconcile purchase card transactions
• Commercial review of Maximo assigning chargeable job status and costs to work orders
• Prepare client quotations and maintain quotation registers
• Maintain and update commercial records as directed
• Identify any unnecessary costs and inefficient activities.
• Assist in the timely preparation of valuations, submissions of invoices and receipt of payment.
• Assist in the prompt preparation and settlement of final accounts, including variations, claims and disputes.
• Make best use of knowledge management information systems. (Maximo, COINS.)
Essential Qualifications/Skills
Highly organised
Experienced of Subcontractor billing review & payment.
Cost & Revenue reconciliation.
Identifying chargeable work.
Fastidious & attention to detail.
Working with Excel on a daily basis
In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.
We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.
Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.
Should you require any reasonable adjustments to be made as part of the application process please contact us directly.
VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.