EA to Head of Wholesale Banking! - £51,000 - 15 month FTC
3/2 hybrid model
A financial services firm in the City of London who focus on providing banking and treasury services internationally, seek an experienced EA to join them from June on a 15 month fixed term contract.
This role will support the Head of Department with the below responsibilities:
* Organising and scheduling meetings, coordinating with internal and external participants, and preparing relevant materials.
* Managing bookings for rooms, calls, catering, and other meeting logistics.
* Handling general administrative tasks such as calls, messages, expenses, document processing, and correspondence.
* Coordinating business travel, including transport, accommodation, itineraries, visas, and post-trip follow-ups.
* Supporting visiting colleagues with travel, accommodation, and meeting arrangements.
* Overseeing expense submissions, ensuring accuracy and timely reconciliation of company card transactions.
* Maintaining close communication with internal teams and international offices.
* Tracking and supporting completion of staff training requirements, and escalating issues when needed.
* Preparing materials for presentations, management, and board meetings.
* Managing complex calendars and supporting presentation preparation where required.
* Arranging schedules and meetings for visiting colleagues and greeting external guests when needed.
* Supporting onboarding by organising workspace setup, equipment, and introductory meetings for new hires.
* Coordinating committee-related activities, including scheduling, documentation, minutes, and record maintenance.
* Assisting with visa approval processes, ensuring all documentation is complete.
We are looking to speak to experienced PAs/EAs from a corporate background (ideally banking or financial services), who have strong organisation skills, can work in a fast paced environment and enjoy taking on a wide array of tasks.
Please apply today to be considered!