Job Description
We are seeking a highly organised and proactive Maintenence Coordinator to join our client.You will be responsible for the day-to-day coordination of maintenance operations, supporting engineers, liaising with clients, and ensuring the smooth running of administrative tasks. The ideal candidate will be confident, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.Location: High WycombeSalary: £25,000 – £30,000 per annum (depending on experience)Hours: Full Time, Monday – Friday, 08:30 – 17:30 Annual Leave: 23 days per annumMaintenence Coordinator Responsibilities
* Answer incoming telephone calls, take detailed messages, and direct enquiries appropriately
* Welcome and assist clients/customers visiting the office
* Process daily post; verify incoming invoices against purchase order numbers
* Monitor and respond to emails from clients and engineers
* Print and file job sheets received from engineers
* Cross-check service report sheets with time sheets
* Follow up on recommended parts from job sheets; obtain and compare quotations
* Communicate with engineers to clarify unit and job details
* Source pricing and availability of parts as needed
* Prepare and send quotations to clients; follow up on approvals
* Schedule maintenance visits and remedial works
* Maintain and update the gas cylinder spreadsheet; arrange collection as required
* Chase engineers for outstanding job sheets
* Invoice completed jobs and update debtors and sales spreadsheets
If you have previous experience in a similar coordination or administrative role and would like to share your enthusiasim with a great team we would love to hear from you!