Part TimeChildren’s Home Administrator
Gravenhurst, Bedfordshire – MK45
Permanent, Part-Time, 10 hours per week
£13.01 per hour (£6,765.20 per annum)
About us:
Homes2Inspire Ltd are proud to be a part of Shaw Trust Group, a charity helping to transform the lives of young people and adults across the UK! At Homes2Inspire, we are passionate about what we do. As one of the country’s top Children’s Home providers, we strive for excellence in the care we provide, ensuring our children and young people are safe and supported day-to-day.
Vacancy:
We are seeking a highly organised and detail-oriented Administrator to provide essential support directly within our 2bedded children's home in Gravenhurst, Bedfordshire. You will be required to work 10 hours per week; days to be worked can be discussed and agreed with the home manager. You won't just be handling paperwork you'll be the crucial link that ensures our homes operate efficiently, safely, and compliantly, allowing our care staff to focus entirely on the young people.
Key Role & Responsibilities
This role is unlike that of any other Administrator; in our children’s homes we can guarantee each day will be different! Your position is critical in the smooth running of the home and supporting the management team in delivering day to day administrative tasks including:
1. Conduct and monitor critical staff compliance checks, including Enhanced DBS status checks and Driver Licence checks, ensuring all records are accurately logged on the Charms Management System.
2. Monitor staff training compliance and assist with the timely submission of the monthly payroll return by collecting and checking shift data.
3. Maintain clear and accurate records of all maintenance work and complete administrative tasks related to quality assurance.
4. Manage the petty cash system and reconcile credit card expenditure according to strict financial procedures, ensuring absolute transparency and accountability.
5. Raise purchase orders and efficiently manage the invoicing process to ensure external contractors and suppliers are paid promptly.
6. Ensure children's allowances are allocated and available on required days, and monitor their spend, escalating any concerns to the Manager.
7. Coordinate and accurately minute key meetings and ensure timely archiving of service paperwork in line with data protection regulations.
8. Serve as a key point of contact, liaising effectively with external agencies and suppliers as required.
What We Are Looking For:
9. Previous, proven experience in a busy office administration role.
10. Excellent written and verbal communication skills
11. Outstanding organisational and time-management abilities, and a meticulous, detail-oriented approach.
12. The ability to work on your own initiative, problem-solve, and prioritise deadlines while maintaining a resilient, calm, and empathetic approach in a high-pressure environment.
13. A commitment to safeguarding and promoting the welfare of children and demonstrating integrity and accountability in all actions.
14. GCSEs (or equivalent) in Maths and English.
Our Benefits and Rewards:
We are committed to supporting our staff as they support our young people. Our benefits package is designed to help you thrive:
15. Competitive annual leave with the option to purchase additional leave.
16. Comprehensive training and career development pathways.
17. Employee Assistance Programme (EAP) and wellbeing support.
18. Unum Healthcare - App-based access to healthcare reimbursements, mental health support, remote GP, and wellbeing perks
19. Aviva Digicare - Access free healthcare services including Digital GP consultation, Annual Health Check and Mental Health Assessments
20. Refer a Friend bonus.
21. Discounts on shopping, cinema, holidays, plus Blue Light Card access.
22. Cycle to Work scheme.
23. Recognition awards for long service and attendance.
Please note:
24. All successful candidates will be subject to a vetting process in line with safer recruitment requirements. This includes right to work checks, Enhanced DBS Check for Children and Adults workforce (H2I will cover the cost of this check) and satisfactory reference checks in line with safer recruitment requirements.
25. Homes2Inspire reserves the right to close this vacancy early if sufficient applications are received.
26. We cannot support visa sponsorship applications
How to Apply
If you’re looking for a new job in Gravenhurst, Bedfordshire, MK45 and are passionate about making a positive impact in young people’s lives, apply today!