Join to apply for the Personal Assistant (PA) role at HOPE HOMECARE SERVICES LIMITED
Join to apply for the Personal Assistant (PA) role at HOPE HOMECARE SERVICES LIMITED
We are looking for a highly organized and proactive Personal Assistant (PA) to support the Director on a part-time basis. The successful candidate will have excellent administrative and communication skills and the ability to manage a variety of tasks efficiently.
This role requires someone who can manage schedules, coordinate correspondence, handle expense management, and provide high-level administrative support. The ideal candidate will be a confident multitasker with a professional approach and the ability to work independently.
Key Responsibilities
Diary & Schedule Management:
Manage the Director’s calendar, scheduling meetings, appointments, and events.
Ensure all engagements are planned and prioritized effectively.
Administrative Support
Draft, edit, and format correspondence, reports, and presentations.
Handle incoming and outgoing emails, calls, and messages.
Organize and maintain electronic and paper files.
Expense Management
Collate monthly receipts and prepare an expense form.
Attach receipts and submit the completed form to the Director for sign-off.
Send approved expense forms to accounts for payment processing.
Task Coordination
Coordinate with other departments and external stakeholders to ensure tasks and projects are on track.
Take minutes during meetings and follow up on action points.
Travel Arrangements
Organize travel, accommodation, and itineraries as required.
Project Support
Assist with projects and ensure deadlines are met.
Prepare documents, reports, and summaries for presentations.
Confidentiality
Handle sensitive information with the utmost discretion and professionalism.
Requirements
Qualifications:
No formal qualifications are required, but relevant qualifications in business administration or secretarial studies are desirable.
Experience
Proven experience as a Personal Assistant, Executive Assistant, or similar role.
Skills & Attributes
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to multitask and prioritize effectively in a fast-paced environment.
A proactive and adaptable mindset with attention to detail.
Part-time, 3 days per week, with some remote working flexibilit
(pro-rata, based on £25,000 - £30,000 full-time equivalent)
Benefits
£15,000 - £18,000 per annum (pro-rata)
28 days holiday per year (pro-rata)
Healthcare benefits
Flexible working arrangements
Part-time, 3 days per week, with some remote working flexibility
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Part-time
Job function
* Job function
Administrative
* Industries
Hospitals and Health Care
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