Welcome toSwansea BayUniversity Health Board. We welcome applications from people who share our values: caring for each other, working together and always improving.
Swansea BayUniversity Health Board reserve the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore we encourage early applications to ensure consideration for this post.
Prior consideration for this vacancy will be given to staff currently awaiting redeployment and we therefore reserve the right to withdraw this advert at any stage.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job overview
We are looking for an enthusiastic person, to provide clerical support to the integrated Finance/General Office. The post holder must have excellent communication and written skills. Demonstrates high levels of confidentiality when liaising with staff, patients and service users. Knowledge of Health Boards Financial Procedures with regards to cash handling, banking, petty cash, patient valuables and money. The successful candidate will be computer literate and be efficient in using the Microsoft Office packages and WPAS.
Main duties of the job
Main Duties
* Reimbursement of patient travelling expenses to those who meet criteria and ensure all documentation required is present and correct.
* Making disbursements, reconciling and inputting petty cash onto database.
* Assist in the banking of revenue and endowment monies – in compliance with Financial Procedures.
* Processing of patient valuables and money.
* Organise and process of staff identify badges.
* Ensuring adequate supply of WP10HP are stamped.
* Arranging emergency transport and taxis.
* Assist with incoming mail and processing ‘special & recorded’ mail onto online postage system.
* Deal with general enquiries, over the counter and phone.
* Inputting requisitions onto Oracle.
Working for our organisation
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Detailed job description and main responsibilities
For more details in relation to this post, please click on the supporting documents section to find the full job description and person specification. These are available bilingually, in both English and Welsh.
Person specification
Knowledge
* RSA II or equivalent demonstrable experience of administrative/office skills plus the additional experience of working in an administrative/office environment.
* Experience of financial procedures
* 4 GCSE’s to include Math’s and English
* ECDL or equivalent experience and/or qualifications
Skills
* Good organisational skills to prioritise work, meet deadlines and work under pressure
* Excellent verbal and written skills
* Excellent verbal and written skills
* Self-motivated and able to work without supervision
* Able to deal with varied situations with tact and diplomacy
* Ability to travel between sites in a timely manner.
* Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Swansea Bay University Health Board is committed to supporting its staff and processes to fully embrace the need for bilingualism thereby enhancing service users experience. In our commitment to increase the number of staff able to communicate in Welsh with patients and professionals, we would particularly welcome applications from Welsh speakers.
Equality remains at the centre of the Health Boards policy-making, service delivery and employment practices. We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, gender, sexual orientation, gender identity/reassignment, race, religion, disability, pregnancy and maternity and marriage and civil partnership.
We are a Disability Confident Employer and applications are welcomed from persons with disabilities. A disability will not prejudice your application. If you are unable to submit your application in the requested format because of a disability please contact the Recruitment Team, who will agree a more suitable way for you to apply. All disabled applicants who meet the essential criteria listed in the Person Specification will be invited to interview.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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