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Job Title: IT Project Administrator / Coordinator
Location: Office based - Billericay / Essex. (Hybrid - working from Home 1/2 days per week)
Must be willing to travel to various Care Homes as required.
THIS ROLE IS INITIALLY A 18 MONTH FIXED TERM CONTRACT (FTC)
Job Summary: We are seeking a highly organised and detail-oriented IT Project Administrator / Coordinator to support project planning, execution, and delivery within our organisation. Working closely with Head of PMO, Project Managers and stakeholders to ensure smooth communication, timely completion of tasks, and adherence to project goals.
Key Responsibilities:
* Assist in the development and maintenance of project plans, timelines, and deliverables.
* Coordinate project activities, resources, equipment, and information.
* Ensure project documentation is up to date and properly organised.
* Monitor project progress and provide regular updates to stakeholders.
* Identify and address project issues, escalating them as necessary to ensure resolution.
* Facilitate communication between project teams, clients, and stakeholders.
* Assist in preparing reports, presentations, and project documentation.
* Support risk management processes and help mitigate potential project risks.
* Track project budgets and expenditures, ensuring adherence to financial plans.
* Organise meetings, prepare agendas, and document meeting minutes.
* Work with PMO to develop, maintain, update capacity and resource planning tools.
* Manage small scale projects and workstreams as needed from start to finish, ensuring compliance with scope, time, and cost parameters.
Qualifications and Skills:
* Desirable bachelor’s degree in Project Management, business administration or a related field.
* Previous experience in an IT Project Administrator / Co-ordination role.
* Strong organisational and multitasking skills with attention to detail.
* Excellent communication and interpersonal skills.
* Understanding of Project management tools such as DevOps, Smartsheet, MS Project, MS Office apps.
* Ability to work collaboratively with cross-functional teams.
* Problem-solving mindset with the ability to work under pressure and meet deadlines.
* Knowledge of project management methodologies such as Agile or Waterfall is desirable.
Preferred Qualifications:
* Project Management Professional (PMP) certification or similar credentials.
* Experience working in Social Care, Health Care industry, IT.
* Competitive salary and benefits package.
* Opportunities for career growth and professional development.
* A dynamic and collaborative work environment.
Hallmark Luxury Care Homes is committed to promoting equal opportunities in employment and in the workplace and welcome applications from all suitably qualified candidates regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation.
We are happy to consider any reasonable adjustments that candidates may need during the recruitment process. If there are additional options, you’d like to request in making your application, please send an email to Recruitment@hallmarkcarehomes.co.uk
Seniority level
* Seniority level
Associate
Employment type
* Employment type
Full-time
Job function
* Job function
Health Care Provider and Information Technology
* Industries
Nursing Homes and Residential Care Facilities
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