Executive Assistant
South Wales – Hybrid
Salary: £35,000
CPS Group are working with a leading organisation in South Wales who have a fantastic opportunity for an experienced Executive Assistant to join their team.
This is a hybrid role based in South Wales, requiring a flexible split between home and on site.
The successful candidate will provide high-level administrative and project coordination and management support to the executive leadership team, ensuring efficient day-to-day operations and enabling senior stakeholders to focus on key business initiatives.
This Executive Assistant position is both hands-on and varied, supporting senior leaders by coordinating projects, managing communications, and ensuring smooth daily operations. You will act as a trusted member of the team, anticipating needs, managing competing priorities, and facilitating efficient workflows.
Key Responsibilities:
Project Coordination & Support
* Support and coordinate internal initiatives, ensuring timelines and deliverables are met.
* Work with internal teams to track project milestones and communicate updates.
* Assist in preparing board presentations and executive reports, ensuring accuracy and relevance for target audiences.
* Attend meetings, take detailed minutes, and follow up on action items.
Communication & Collaboration
* Act as a central point of contact for internal and external communications on behalf of the executive team.
* Draft, review, and send professional correspondence and emails.
* Support cross-departmental collaboration, helping to resolve queries and drive forward decisions.
Executive & Administrative Support
* Proactively manage complex calendars, including scheduling high-priority meetings and offsite events.
* Organise travel arrangements and itineraries for domestic and international trips.
* Maintain email inboxes, prioritising actions and drafting responses where needed.
* Prepare executives for meetings with briefing materials and summaries.
Office & Operations Management
* Maintain office supplies, set up meeting spaces, and provide hospitality support for internal and external visitors.
* Manage expense claims, purchase orders and liaise with Finance for approvals and reconciliation.
* Provide occasional support to wider leadership team members where required.
Digital Presence Support
* Manage and optimise LinkedIn profiles for executives, aligning with company messaging and identifying engagement opportunities.
Continuous Improvement
* Identify ways to enhance efficiency through improved processes, tools, and systems.
* Implement and maintain effective administrative systems that support evolving business needs.
Knowledge, Skills & Experience:
* Proven experience in a senior Executive Assistant or high-level administration role.
* Exceptional organisational and time-management skills, able to juggle multiple demands.
* Strong communication skills – verbal, written and interpersonal.
* Confident using Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
* Experience managing diaries, meeting logistics, travel, and expense processing.
* Ability to work under pressure with discretion and confidentiality.
* A proactive, adaptable, and professional approach with strong problem-solving ability.
Key Behaviours:
* A self-starter who shows initiative and confidence in decision-making.
* Comfortable working in a fast-paced environment with changing priorities.
* Dependable, trustworthy, and calm under pressure.
* A people-person with strong interpersonal skills.
* Detail-oriented, accurate and committed to high standards.