Accounts Administrator (Building Safety)
Full time
Permanent
Job Title: Accounts Administrator (Building Safety) / Remediation Accounts Administrator
Location: Salisbury / Doncaster / London (Remote/Hybrid Flexible)
Company: Fexco Property Services
Type of Employment: Full Time, Permanent
About this Role
The HRB & MRB Remediation Accounts Administrator is responsible for the financial control, assurance, and administration of High Rise Building (HRB) and Medium‑Rise Building (MRB) remediation programs. The role ensures that all remediation‑related financial activity – including budgets, forecasts, funding claims, drawdowns, invoices, reconciliations, and landlord certificate financial data – is accurate, auditable, and aligned with Building Safety Fund (BSF), Cladding Safety Scheme (CSS), developer funding, and client lead reporting. The role acts as the central administration interface between the HRB & MRB Remediation Team, Purchase Ledger and external stakeholders, ensuring clear ownership of remediation finances and supporting defensible decision‑making.
Primary Accountability
Ensuring financial control, transparency, and assurance across all HRB and MRB remediation activity, supporting the HRB team and providing administrative support for all functions related to the Golden Thread.
1. Remediation Financial Management & Controls
Maintain robust financial trackers for all HRB and MRB remediation schemes, including:
* Forecasts and cost‑to‑complete positions
* Funding allocations (BSF, CSS, developer‑funded)
* Actual spend and committed costs
* Programme budget profiling, cash‑flow forecasting, and financial risk identification
* Reconciliation of project accounts, variance identification and escalation of funding shortfalls
* Alignment of financial data across remediation trackers, finance systems, and external funding portals
* Preparation and validation of financial data for funding submissions
* Payment and drawdown requests
* Ongoing reconciliation of funding received versus expenditure
* Payment status oversight, drawdown timelines, and funding condition compliance
* Collaboration with finance and purchase ledger to ensure accurate posting, reconciliation, and client reporting of remediation funding
2. Invoice Verification & Payment Assurance
* Coordinate and verify contractor and consultant invoices related to remediation works, ensuring alignment with approved scopes, budgets, and contracts
* Secure appropriate approvals and correct coding with evidence support
* Resolve invoice queries with contractors, consultants, Remediation Building Safety Managers, and purchase ledger
* Maintain clear audit trails for invoice approvals and payment validation
* Produce regular financial reports for the HRB & MRB Remediation Team, including forecast accuracy and variance analysis, funding position summaries, and KPI reporting on budget control, forecast accuracy, and drawdown cycle times
* Support internal audits and external scrutiny with clear, defensible financial information
4. Landlord and Leasehold Certificate Financial Administration (SCR Process)
* Log and track incoming Landlord Certificate requests via the dedicated LLCerts inbox
* Address financial queries or amendments during SCR reviews to avoid delays
* Liaise with the Accounts Team to translate approved SCRs into final Landlord Certificates accurately
* Collect and distribute Landlord Certificates, ensuring seamless service to the client and property management team
* Store completed certificates and supporting financial documentation in correct SharePoint repositories, maintaining audit trail
Work closely with:
* Building Safety Managers (cost control, invoice validation, forecasting)
* Senior Remediation & Funding Manager (programme‑level financial oversight)
* Finance and Accounts Teams (posting, reconciliation, payments)
* Property Managers and Regional Managers (SCR review and approval)
* Provide financial input to remediation stakeholder discussions where required
Skills & Experience (Indicative)
* Strong experience in project or programme financial management, ideally within construction, remediation, or property environments
* Demonstrable experience managing invoices, budgets, forecasts, and reconciliations
* Experience with service charges, client accounts, or regulated financial outputs desirable
* High attention to detail with strong audit and evidential discipline
* Confident working across multiple stakeholders and tight deadlines
* Strong Excel and financial tracking capability
Fexco is an equal opportunities employer and is proud to foster a work environment where our people are supported and encouraged to be themselves. We welcome applicants of all backgrounds and sections of society, and each application is given fair consideration.
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