Job Description
Grade UE04: £26,093 - £28,778 per annum, pro‑rata if part‑time
USG/Careers Service/Student Experience Services
Full‑time: 35 hours per week
Fixed‑term: until 31/03/2026
The Opportunity
The Careers Service is looking for an individual to provide administrative support within our busy and friendly Employer Team. We work with employers to help promote their opportunities to students, and establish the University of Edinburgh as a university of choice for global talent.
Annually, we publish 1000s of vacancies, run online and in‑person large‑scale careers events, and host and promote 100s of employer events. This role supports effective delivery of these services to employers including administrative duties such as processing invoices, statistical reporting, and promotion of opportunities.
This post is fixed term until 31st March 2026 and full‑time (35 hours per week); however, we are open to part‑time or flexible working patterns. The Careers Service offers Hybrid Working that combines a mix of regular on‑campus and remote working.
Your Skills And Attributes For Success
* Strong customer service: excellent communication skills (both written and verbal), good judgement, tact and sensitivity.
* Team player with proactive and flexible approach, able to work with multiple priorities and remain calm at busy times.
* Able to work independently and in an accurate and planned manner, with strong attention to detail.
* Experience and evidence of ability in using digital tools, such as MS Office applications, in particular Excel.
* Interest in recruitment, graduate labour market trends, current employment legislation and experience with online event platforms/MS Teams would be desirable.
Click to view a copy of the full job description.
How To Apply
Please upload your CV and a supporting statement of no more than 500 words demonstrating how you meet the knowledge, skills and experience required, and your motivation for applying for this post. Please also include your preference for part‑time or full‑time.
As a valued member of our team you can expect
* A competitive salary of £26,093 - £28,778 per annum, pro‑rata if part‑time.
* An exciting, positive, creative, challenging and rewarding place to work.
* To be part of a diverse and vibrant international community.
* Comprehensive Staff Benefits, such as a generous holiday entitlement, a defined benefits pension scheme, staff discounts, family‑friendly initiatives, and flexible work options. Check out the full list on our staff benefits page and use our reward calculator to discover the total value of your pay and benefits.
Championing Equality, Diversity And Inclusion
The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.
Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages.
The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.
Key Dates To Note
The closing date for applications is Wednesday 12th November 2025 at 11:59pm GMT.
Interviews will be held Tuesday 25 and Wednesday 26 November 2025.
About Us
As a world‑leading research‑intensive University, we are here to address tomorrow’s greatest challenges. Between now and 2030 we will do that with a values‑led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.
About The Team
Our award‑winning Careers Service gives careers advice to matriculated students and recent graduates to help them find personal and professional achievement and fulfilling futures by working in partnership with academic colleagues and employers. Students are also helped to build up useful work experience through part‑time and vacation employment. Providing a world‑class careers service for world‑class graduates demands a challenging level of skills and talents and the highest standards of professionalism.
To find out more, visit https://www.ed.ac.uk/careers
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