Job Title:Early Childhood Programs Supervisor
Reports To:Director of Community Ed and Comm.and Director of Special Services
Department(s):Community Ed and Special Services Directors
FLSA Status: Exempt
Band/Grade:15
Under the direction of the Community Education and Special Services Directors, the Early Childhood Programs Supervisor oversees staff and operations for early childhood, preschool, and school readiness programs (Birth – age 5), including supervising personnel, supporting budgets, coordinating registration, evaluating programs, and promoting services within the community.
SUPERVISORY RESPONSIBILITIES
Direct Supervision
* Early Childhood Teachers
* Educational Support Professionals (Paraprofessionals)
Indirect Supervision
* Special Education Teachers
ESSENTIAL DUTIES AND RESPONSIBILITIES
Percent of Time: 45%
* Recruits, interviews, supervises, and evaluates Early Childhood teachers and paraprofessional staff.
* Supervises Early Childhood Special Education teachers and paraprofessional staff; works collaboratively with Special Services Supervisor as it relates to staffing and evaluation of Special Services Staff.
* Administers and monitors provisions of labor agreements.
* Schedules staff in alignment with budget, contract requirements, and program needs.
* Coordinates and facilitates staff development activities.
* Recruits and manages substitute personnel.
* Provides professional expertise and instructional guidance to staff.
* Performs ECFE/Parent Educator duties as needed (teaching classes, home visits, substitute coverage).
Program Administration & Compliance
Percent of Time: 30%
* Plans, implements, and monitors daily operations of ECFE, Preschool, and School Readiness programs.
* Ensures compliance with Minnesota statutes, DHS guidelines, MDE requirements, and best practices in early childhood education.
* Monitors enrollment processes, including intake, referral, payment, and fee assistance.
* Prepares and coordinates required reports and statistical summaries for the Minnesota Department of Education (MDE).
* Coordinates alternative site use, transportation for field trips, and substitute coverage.
* Interprets rules, regulations, and program guidelines for staff.
* Coordinates Early Childhood Screenings, including site management, staffing, referrals, and follow-up.
* Supports family transitions among early childhood programs and into K-12.
* Serves as a district representative during IEP meetings.
Budget & Fiscal Management
Percent of Time: 10%
* Recommends, administers, and monitors program budgets.
* Manages expenditures to maintain balanced program budgets.
* Identifies alternative funding sources and prepares grant applications.
* Codes and tracks expenditures using UFARS program coding.
* Processes and approves paraprofessional timesheets.
Community Engagement & Outreach
Percent of Time: 10%
* Develops and implements community outreach initiatives.
* Coordinates promotional materials, including brochures, newsletters, and presentations.
* Prepares communications to newborn families to encourage district census registration.
* Collaborates with advisory committees and community organizations.
* Conducts program evaluations through surveys and community input.
* Builds partnerships with schools, health agencies, and human services to maximize program effectiveness and minimize duplication.
Special Projects and Professional Development
Percent of Time: 5%
* Attend meetings, workshops, and training sessions to maintain knowledge in areas related to the position.
* Stays abreast of changing laws and requirements related to work.
* Performs other job-related duties as requested or assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
* Ability to work cooperatively with others in a manner that builds respect and teamwork.
* Highly developed interpersonal skills, including listening, communication, and presentation of information.
* Demonstrated exceptional customer service skills, including outstanding conflict resolution, responsiveness, and follow-through.
* Ability to effectively communicate through a variety of mediums; Highly developed written and verbal communication and interaction skills.
* An ability to work purposefully, confidently, and independently within authority and responsibility parameters of the position under minimal supervision.
* Ability to work successfully under pressure and handle multiple and changing priorities and requests from a wide variety of sources, with attention to detail and deadlines.
* Excellent organizational, planning, group process, and time management skills, and an ability to provide clear, correct answers and direction to others.
* Knowledge of early childhood state and federal laws, established policies, protocols, and procedures, and the ability to interpret and apply, in order ensure compliance with same.
* Ability to manage tuition-based programs, grants, and fee structures.
* Demonstrated skills in planning, organizing, developing, recommending, implementing, and evaluating instructional and early childhood programs and services.
* Knowledge of continuous improvement model and the ability to apply such standards, utilizing and setting benchmarks in order to improve the quality and efficiencies of work.
* Skill to manage staff in a collaborative, team environment, including effective delegation skill and ability to provide clear direction and support to others, in order to meet expectations from various stakeholders.
* Demonstrated knowledge of instructional and intervention strategies, concepts, principles, methods, best practices, and trends dealing with issues of child development, family systems, parenting education, and instructional methods.
* Knowledge of resources, service alternatives, and options available to children with special needs.
* Ability to lead integrated service delivery models.
* Demonstrated ability to transfer information into easily understood documents.
* Excellent recruitment and selection skills and the ability to clearly characterize District and site expectations.
* Knowledge and ability to anticipate the skill profiles and new learning required to provide the expected level of service throughout the District.
* Ability to create/maintain accurate records and tracking systems.
* Demonstrated attention to detail.
* Ability to establish and maintain effective relationships with students, parents, staff, and the public.
* An ability to convene the right individuals and direct the group toward reasonable resolutions of concerns and appropriate responses to special requests.
* Ability to affect positive public relations and reinforce such activities on a local site and District-wide basis.
EDUCATION/CERTIFICATION REQUIREMENTS
* Bachelor’s Degree in Early Childhood Education, Parent Education, Early Childhood Special Education, or related field
* Administrative licensure in a related field
* Valid Minnesota driver’s license or evidence of equivalent mobility
EXPERIENCE REQUIREMENTS
* Minimum of three years previous ECFE or Parent Education teaching experience.
* Three to five years of previous supervision experience.
* Such alternatives to the above qualifications as the District may find appropriate and acceptable
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