Preparation and Scanning Officer – Band 2
North Cumbria Integrated Care NHS Foundation Trust
Contract: Permanent
Working pattern: Full-time, Part-time
Salary: £24,465 a year Pro Rata
Location: Kingmoor Park, Unit G Duchess Avenue, Carlisle, CA6 4SN
Benefits: 27‑day holiday scheme rising to 33 after 10 years, flexible working, NHS discounts, salary sacrifice schemes, competitive NHS pension scheme, development opportunities.
Job Summary
Support the day‑to‑day operation of a high‑quality, efficient Digital Health Service within the Health Records Department, including scanning, validation, uploading and archiving of health records.
Key Responsibilities
* Provide an effective and efficient health records service, delivering timely availability of digital records.
* Manage digitised data that forms part of the electronic patient record.
* Operate Scanning Bureau service: preparation, scanning, validation and uploading of diverse document types.
* Participate in the archiving process of paper health records and any recall.
* Assist in the prompt processing of deceased patient paper records where directed.
* Continuously develop and maintain competencies in all areas of work.
Essential Skills & Experience
* Methodical worker capable of concentrating and working accurately.
* Excellent keyboard and data capture skills.
* Strong interpersonal skills for effective communication with colleagues, public and health‑care providers.
* Good knowledge of NHS computer technology and experience with NHS electronic record systems.
* Experience managing filing systems, working to deadlines and using IT systems including Microsoft Office.
* Ability to move heavy loads, bend and stretch to facilitate record filing.
* Operational knowledge of document scanning and hardware.
* Knowledge of UK GDPR, confidential issues and patient administration systems.
* Working in an office environment, managing filing systems, and using electronic document management.
Desirable Qualifications & Experience
* Health Service Records qualification.
* Microsoft Office Skills Training (MOST) or equivalent IT qualification.
* Experience in hospital‑based Health Records or related NHS service.
* Experience with scanner equipment and electronic document management systems such as Encodian or SilverLink PAS.
* NVQ Level 2 in relevant administrative subject or equivalent experience.
Additional Notes
Applicants must check eligibility to be employed in the UK, including health and care visa or skilled worker visa requirements. The post is subject to a Disclosure and Barring Service check, with DBS costs covered by salary deduction.
PLEASE NOTE: The post may close earlier than the specified closing date. Apply as soon as possible to ensure your application is considered.
Employer contact details: North Cumbria Integrated Care NHS Foundation Trust, Kingmoor Park, Unit G Duchess Avenue, Carlisle, CA6 4SN. Website: https://www.ncic.nhs.uk/
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